Payroll Administrator in Peterlee

Eden Farm is a leading specialist in frozen food distribution, delivering top quality chilled and frozen products to a wide range of businesses across the UK. As part of the Kitwave Group, we are committed to providing outstanding service to our customers while ensuring efficiency and reliability in our supply chain.

The Role

As a Payroll Administrator you’ll be responsible for ensuring the accurate and timely processing of payroll for all employees, in line with statutory and contractual obligations. This role ensures employees are paid correctly and on time, while maintaining compliance with tax and employment legislation. You will work collaboratively to support all locations and departments within the business and wider group.

Key Responsibilities

Payroll Processing:

• Prepare and process accurate payroll data for businesses within the group.

Input and validate data related to new starters, leavers, salary changes, bonuses, overtime, and deductions.

• Ensure compliance with internal controls and payroll procedures.

Compliance & Reporting:

• Ensure payroll is processed in line with HMRC and statutory requirements, including RTI submissions, PAYE, NI, pensions, and other deductions.
• Produce and submit reports to HMRC and pension providers as required.
• Support audits and internal checks by providing accurate records and documentation.

Employee Queries:

• Respond promptly and professionally to payroll-related queries from employees and managers.
• Investigate and resolve discrepancies in a timely and confidential manner.

Systems & Data Management:

• Maintain accurate payroll records and ensure data is securely stored in line with GDPR.
• Support the development and maintenance of the payroll system, ensuring data integrity.
• Liaise with HR, Finance, and external providers (e.g., pension providers or software vendors) to ensure smooth and integrated payroll operations.
• Assist with the reconciliation of payroll accounts and month-end reporting.

Process Improvement:

• Contribute to the review and improvement of payroll processes for greater efficiency and compliance.
• Stay up to date with changes in payroll legislation and best practices.

What We’re Looking For:

• Experience working across multiple sites and businesses.
• Excellent organisational and time management skills.
• Ability to work to tight deadlines while maintaining accuracy.
• Strong communication skills, both written and verbal.
• High level of confidentiality and integrity.
• Team-oriented with a proactive and flexible approach.
• Naturally proactive and solutions oriented, with the ability to juggle multiple priorities in a fast-paced environment.
• Experience with payroll systems and tools to efficiently manage and report data.

Why Join Eden Farm?

Part of an established national business (Kitwave Group)

Opportunities for training and career progression

Employee assistance programme

Death in service package

If you\’re a motivated payroll professional who takes pride in delivering accurate, timely payroll services, ensuring compliance, and supporting employees across the business, we’d love to hear from you!

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Wholesale