Location: Sotheby’s Institute of Art - London, 30 Bedford Square, WC1B 3EE. Hybrid working, with in-person attendance required (5 days per week) during programme delivery and key student events.
Reports to: Senior Programme Manager, Professional Programmes
Contract: Permanent, full-time (35 hours per week)
Salary: £31,000 - £33,500 per annum
About Us
Established in 1969, Sotheby's Institute of Art is now among the world's leading specialist higher education institutions, offering programmes for professionals, pre-college audiences and postgraduate students seeking careers in art business and an understanding of the global art economy. Our offerings cover everything from art history to key business skills from our campuses located in the world’s art capitals of London and New York, as well as online.
Sotheby’s Institute of Art is owned by Edconic, an organisation that partners with prestigious companies to deliver relevant, experiential learning programmes taught by industry experts from the world’s best brands. As well as Sotheby’s Institute of Art, the Edconic portfolio currently includes The School of The New York Times, Vogue College of Fashion, Manchester City Sports Business School and WIRED Education.
Role Purpose
The Programme Coordinator will be part of the Professional Programmes team, supporting the effective delivery of a range of programmes at Sotheby’s Institute of Art-London. Reporting to the Senior Programme Manager, the Programme Coordinator will work closely with the Senior Programme Coordinator to support the delivery of in-person Professional Programmes, including 12-week and 5-day courses.
The Programme Coordinator will be part of the Professional Programmes administrative team, coordinating the day-to-day running of the courses. This role covers a variety of responsibilities in the areas of organisation, communication, coordination, student support, and budget administration. The Programme Coordinator will serve as a first point of contact for students and lecturers, and will liaise with relevant internal teams including Facilities, IT, Admissions, Finance, Careers Services and the Library where necessary.
In collaboration with the Professional Programmes administrative team, the Programme Coordinator will maintain and utilise effective processes and systems that support the successful and scalable delivery of Professional Programmes, providing a consistent and high-quality service to students.
This is a full-time role that requires on-site attendance during programme delivery periods.
Key Duties and Responsibilities
- Coordinate the day-to-day delivery of Professional Programmes, including liaison with course leaders and guest lecturers, room and space coordination, participation in planning and review meetings, and management of relevant communications and course information on Canvas (our virtual learning environment).
- Support the Senior Programme Coordinator with course administration as and when required, including preparing course timetables, creating and distributing surveys, booking site visits, organising field trips, producing and distributing course handbooks, and monitoring and updating course information on Canvas.
- Support the set-up and delivery of courses, including preparing teaching spaces, refreshments and student materials.
- Share feedback and contribute to improvements in programme delivery processes and practices.
- Accompany and support course leaders on study visits to museums and galleries within London, and occasionally on day trips outside of London (e.g. Margate or Oxford). Notice of trips will be provided in advance.
- Support the organisation and delivery of programme events, including student orientation, lunches and receptions.
- Maintain accurate student attendance records.
- Support programme budget administration including providing programme expenditure reports to the Senior Programme Manager and processing invoices.
- Respond to generic student queries and meet with students to discuss routine non-academic matters, escalating issues where appropriate.
- Follow and maintain relevant administrative procedures in accordance with the Institute’s validation, quality assurance and other applicable policies.
The above statements are intended to describe the general nature and level of work being performed by an individual undertaking this position. They are not intended to be an exhaustive list of all duties and skills, and the post holder will be required to undertake such tasks and responsibilities as may be reasonably be expected within the scope of the post.
Person Specification
Essential Skills and Experience
- Previous administrative experience gained in a professional or educational environment.
- Ability to use initiative to resolve routine administrative issues and identity opportunities to improve processes and services.
- Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with a diverse range of stakeholders including students, faculty, colleagues, and external partners.
- Strong organisational and planning skills, with the ability to coordinate multiple activities simultaneously.
- Ability to work accurately and efficiently, both independently and collaboratively, in a fast-paced environment.
- Able to prioritise competing demands and meet deadlines whilst maintaining a high standard of accuracy.
- Proficiency in Microsoft 365, including Word, Excel PowerPoint, Outlook and Teams.
Desirable Skills and Experience
- Experience using Canvas and/or another virtual learning environment/online learning platform.
- Interest and enthusiasm for the visual arts.
Application Process
Please complete an online applicationform. You will be required to upload your CV and cover letter to your application, demonstrating your interest in this position and how you meet the person specification. CVs without a covering letter will not be considered.
The closing date for applications is 9am on Thursday 5th November 2026.
Benefits of working for Sotheby’s Institute of Art include:
- 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period
- Hybrid working
- 2 discretionary Company Global Celebration Days
- Option to purchase an additional 5 days annual leave on a salary sacrifice basis
- 24/7 access to Spectrum.Life, a comprehensive health and wellbeing platform giving staff support across the full spectrum of life. This includes virtual GP, nurse and physio appointments, confidential counselling, legal and financial advice, a digital gym, nutrition and wellbeing resources, meditation, and a benefits hub
- Access to courses within the Edconic online course portfolio free of charge
- Employee and family discounts on all Edconic courses
- Volunteering days
- Life insurance
- Discount for gym membership
- Access to a comprehensive e-learning platform
- Enhanced maternity and sickness payment benefits
Programme Coordinator, Professional Programmes in London employer: Edconic UK and Spain
Vogue College of Fashion is an exceptional employer, offering a vibrant work culture that blends academic excellence with real-world industry experience in the heart of London. Employees benefit from a supportive environment that prioritises professional growth, hybrid working options, and access to a comprehensive health and wellbeing platform, alongside unique opportunities to engage with top fashion brands and industry leaders. With a commitment to diversity and transformative education, the College fosters a community where staff can thrive and contribute meaningfully to the future of fashion education.
