At a Glance
- Tasks: Coordinate online and short courses, ensuring smooth delivery and excellent student experience.
- Company: Join Vogue College of Fashion, a leader in fashion education with global connections.
- Benefits: Enjoy hybrid working, competitive salary, generous leave, and wellness support.
- Other info: Opportunity for career growth in a creative and collaborative environment.
- Why this job: Be part of a dynamic team shaping the future of fashion education.
- Qualifications: Experience in academic administration and strong organisational skills required.
The predicted salary is between 31000 - 34000 £ per year.
Location: Vogue College of Fashion, 30 Bedford Square, London, WC1B 3EE
Reports to: Head of Online & Short Courses
Contract: Full time and permanent (35 hours per week, Monday – Friday). Hybrid working, with a minimum of 3 days in College.
Salary: £31,000 - £34,000 per annum, dependent on skills and experience
About Us
With campuses in key fashion capitals and online programmes, Vogue College of Fashion blends academic rigour with real-world industry experience. Partnering with top universities, we deliver comprehensive educational experience and continuous industry engagement. As an extension of Vogue, we provide ongoing engagement with industry professionals, offering insights and experiences beyond the classroom.
Our programmes integrate rigorous study with hands-on practice. Students tackle real projects, connect with industry leaders, and visit top companies, ensuring they gain practical skills and a solid understanding of fashion’s global impact. Our alumni work with leading brands like Vogue, Cartier, Dior, GQ, and Louis Vuitton.
At Vogue College, students become part of a global community, whether on-campus or online. Through transformative education, the College takes account of diverse attitudes and cultural viewpoints, recognising fashion’s role and significance in cultural, economic, global, local and community contexts.
Vogue College of Fashion is owned by Edconic, an organisation that partners with prestigious companies to deliver relevant, experiential learning programs taught by industry experts from the world’s best brands. As well as Vogue College of Fashion, The Edconic portfolio currently includes The School of The New York Times, Sotheby’s Institute of Art, Manchester City Sports Business School and WIRED Education. Edconic academic programmes range from pre-college to master’s degrees with campuses in New York, London, Madrid and Online, and partnerships in Seoul and Beijing.
Role Summary
The Online & Short Courses Coordinator will coordinate the day-to-day operational planning, coordination, delivery and administration of Vogue College of Fashion’s online and short course portfolio. Working closely with the Head of Online & Short Courses, the postholder will maintain programme schedules and learning platform information. They will also coordinate student communications, teaching materials, faculty administration, learning platform and end-of-course processes to support a professional and high-quality student experience.
The role requires someone who is highly organised, detail-focused and able to coordinate multiple programmes and competing priorities simultaneously. The postholder will act as a central operational point of contact for students, visiting lecturers, course leaders and internal teams, coordinating operational readiness from pre-course preparation through to completion, and escalating strategic, academic or significant student matters to the Head of Online & Short Courses. Some flexibility is required to support course delivery and related events.
The postholder will work closely with the Head of Online & Short Courses, course leaders, visiting lecturers, guest speakers and colleagues across Admissions, Marketing, Registry, Finance, Careers, IT and Facilities.
Key Duties & Responsibilities
- Programme Coordination and Delivery
- Coordinate the day-to-day administration and operational delivery of online and short course programmes, ensuring that courses are prepared, appropriately resourced and delivered smoothly.
- Create and maintain programme schedules, teaching calendars, Zoom arrangements and delivery plans, monitoring deadlines and programme readiness through Monday.com, Canvas and other agreed systems.
- Liaise with academic colleagues and relevant internal teams (including Admissions, Registry, Finance, Marketing, Careers, IT and Facilities) to coordinate smooth programme delivery, resolve operational requirements and escalate significant risks or student concerns to the Head of Online & Short Courses.
- Collate information relating to programme income, expenditure and operational performance, and prepare routine updates as required.
- Check and process invoices related to online and short course delivery and programme expenditure in accordance with college procedures, liaising with the Finance team to resolve queries and / or discrepancies.
- Identify and recommend improvements to administrative processes, systems, templates and workflows, and implement agreed changes in collaboration with the Head of Online & Short Courses to support efficient delivery and the continued growth of the online and short course portfolio.
- Student Experience and Communications
- Manage day-to-day online and short course student queries in a timely and professional manner, escalating complex or sensitive matters where appropriate.
- Coordinate pre-course communications, welcome packs and course guidance, and maintain student information on Canvas, ensuring that materials are accurate, accessible and issued on time.
- Maintain clear communication channels on Canvas and ensure students can access the correct teaching and learning materials throughout the course lifecycle, escalating complex technical issues to IT.
- Maintain accurate and confidential student and course records, monitor attendance and completion, and administer completion packs and certificates.
- Coordinate student feedback and surveys, collating key themes and actions for review by the Head of Online & Short Courses.
- Coordinate logistical arrangements for course-related events and activities, including online graduations, open days, student showcases and industry visits, working with relevant teams to arrange rooms, equipment and other delivery requirements.
- Teaching and Course Materials
- Act as the primary operational point of contact for course leaders, visiting lecturers, guest faculty and external contributors, coordinating onboarding, delivery arrangements and key information.
- Coordinate the administrative set-up and launch of new online and short courses and updates to existing courses, including collecting, preparing and uploading approved teaching and learning materials.
- Maintain accurate course and faculty information and organised records of approved teaching materials and student exemplar work in accordance with agreed retention and permission requirements.
- Coordinate visiting lecturer and guest faculty administration, including engagement forms, agreed hours, timesheets and payment-related documentation.
The above statements are intended to describe the general nature and level of work being performed by an individual undertaking this position. They are not intended to be an exhaustive list of all duties and skills, and the postholder will be required to undertake such tasks and responsibilities as may be reasonably expected within the scope of the post.
Person Specification - Skills, Experience and Qualifications
Essential:
- Relevant experience in programme, course, student experience or academic administration, preferably within an academic or higher educational setting.
- Excellent written and verbal communication skills.
- Strong organisational skills, with the ability to manage competing priorities and deadlines across multiple courses running simultaneously.
- High attention to detail and confidence in maintaining accurate records, programme schedules and teaching materials.
- Experience liaising and building effective working relationships with students, academics and / or external contributors and acting as an effective operational point of contact, with the ability to work collaboratively.
- Strong IT skills and confidence in using and learning digital systems and platforms to support communication, workflows, record-keeping and programme delivery.
Desirable:
- Experience of working in higher education, short courses, executive education or online learning.
- Experience supporting creative, fashion, media, cultural or professional education programmes.
- Experience using Canvas, Zoom, Monday.com or comparable learning / project-management platforms.
- Experience improving administrative processes, workflows or systems in a busy programme delivery environment.
- Experience of processing invoices and timesheets for faculty or other external contributors.
Application Process
Please complete the online application form. You will be required to upload your CV and cover letter to your application, demonstrating your interest in this position and how you meet the person specification. CVs without a covering letter will not be considered.
The closing date for applications is midnight on Monday 5th October 2026.
Benefits of working for Vogue College of Fashion include:
- 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period
- Hybrid working
- 2 discretionary Company Global Celebration Days
- Option to purchase an additional 5 days annual leave on a salary sacrifice basis
- 24/7 access to Spectrum.Life, a comprehensive health and wellbeing platform giving staff support across the full spectrum of life. This includes virtual GP, nurse and physio appointments, confidential counselling, legal and financial advice, a digital gym, nutrition and wellbeing resources, meditation, and a benefits hub
- Access to courses within the Edconic online course portfolio free of charge
- Employee and family discounts on all Edconic courses
- Volunteering days
- Life insurance
- Discount for gym membership
- Access to a comprehensive e-learning platform
- Enhanced maternity and sickness payment benefits
Online & Short Courses Coordinator in London employer: Edconic UK and Spain
Vogue College of Fashion is an exceptional employer, offering a vibrant work culture that blends academic excellence with real-world industry experience in the heart of London. Employees benefit from a supportive environment that prioritises professional growth, hybrid working options, and access to a comprehensive health and wellbeing platform, alongside unique opportunities to engage with top fashion brands and industry leaders. With a commitment to diversity and transformative education, the College fosters a community where staff can thrive and contribute meaningfully to the future of fashion education.
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