Executive Assistant

Executive Assistant

From £35,000 p.a. DOE

The ECS Group is a leading provider of business services to automotive manufacturers. Working with globally renowned brands; high-performance luxury to agriculture and haulage, we deliver effective and sustainable business solutions, consultation, and management support. Our goal is to be the global partner of choice for helping manufacturers operate efficiently, whilst increasing their customer satisfaction.

In our 30th year, we continue expanding, and whilst our focus is on Automotive, we have growing ventures into Technologies, and Digital Learning Solutions.

Having recently secured new major clients and embarking on an internal restructure, we are seeking a skilled and strategic Executive Assistant (EA) who can become a key part of this transition providing vital support to our General Manager (GM). This is a full-time role based in Ipswich, UK within our Head Office.

The Role

As Executive Assistant, you will serve as a key strategic partner, ensuring smooth operations and supporting high-level decision-making. You will be responsible for managing executive priorities, handling confidential matters, and representing the GM both internally and externally.

This is not just an administrative role – it requires leadership, initiative, and exceptional emotional intelligence.

Responsibilities

Executive & Strategic Support

• Act as a trusted advisor and gatekeeper, ensuring executive priorities align with business objectives.
• Manage information flow across the business, ensuring executives are briefed on key issues.
• Attend meetings, take actionable notes, and ensure follow-ups are completed.
• Make informed decisions where appropriate.

Operations & Project Management

• Oversee GM’s task management, ensuring priorities are met and deadlines maintained.
• Track and manage high-level business projects, ensuring efficiency and progress.
• Conduct research and data analysis to support executive decision-making.

Communications & Stakeholder Engagement

• Serve as a primary liaison between internal teams, board members, and external stakeholders.
• Draft and edit reports, presentations, and correspondence in the GM’s voice.
• Represent the GM when necessary.

Diary & Travel Management

• Prioritise and coordinate the GM’s schedule, ensuring optimal time management.
• Organise travel itineraries both domestic and international.
• Administer and process the GM’s expenses.

You

We are looking for a proactive, high-energy professional who thrives in a fast-paced, multinational environment. You are:

• Strategic & Detail-Oriented – Able to see the big picture while mastering the details.
• Confident & Assertive – Comfortable making decisions when required.
• Cool Under Pressure – Able to remain composed in high-stakes situations.
• Highly Emotionally Intelligent – Able to pick up subtle cues and react appropriately.
• An Exceptional Communicator – Able to influence and engage at all levels.

Qualities, Skills & Experience

• Minimum 3 years’ experience in a similar Executive Assistant role.
• Relevant degree or professional qualification (preferred but not essential).
• Fluent English (C2 level) – impeccable written and verbal skills.
• Second language (desirable but not required) – German highly desirable.
• Full clean driving license & valid passport.
• Willingness to travel within the UK and internationally as needed.
• Advanced MS Office skills – ability to create high-quality reports & presentations.

Why Join ECS Group?

• Work at the forefront of the global automotive consultancy industry.
• Play a key role in an evolving, high-growth business.
• Enjoy autonomy, influence, and real decision-making capacity.
• Be part of an innovative, forward-thinking team.

Salary and Benefits

• From £35,000 p.a. D.O.E
• Nine-day working fortnight (every other Friday off).
• 20 days holiday, plus Bank Holidays – increasing by one day every year (after two years employment) up to 25 days total.
• Annual bonus, subject to company performance.
• Enhanced salary-sacrifice pension scheme.
• Salary-sacrifice car scheme (pending 2025 launch)
• Employee Health Cash Plan
• Access to gym discounts
• Access to F2F counselling, 24hr advice line and counselling, wellbeing and alternative therapies.
• Life Assurance.
• Free access to professional and personal development courses.
• Free onsite office parking.
• Free eye tests and glasses scheme.
• Free tea / coffee / water / fruit station available in office.
• Breakout area (table tennis, etc.)
• Onsite café (staff pay)
• 17 acres of private grounds, woodlands, and gardens for lunchtime escape and social activities.
• The chance to join a fast-growing organisation with training and career progression opportunities whilst working alongside the senior executive team.
• Equipment provided (laptop, mobile phone, etc.)
• Probationary period of six months.

Schedule

• 08:00 – 17:15, Monday to Friday (with every other Friday off)
• One hour for lunch.