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- Tasks: Manage project documents and ensure smooth information flow on exciting projects.
- Company: Forward-thinking company with a strong presence in the UK and Ireland.
- Benefits: Competitive salary, flexible working options, volunteering days, and career development.
- Other info: Inclusive workplace valuing diverse perspectives and offering full training.
- Why this job: Join a collaborative team and work on impactful projects that leave a legacy.
- Qualifications: Scottish Highers, A levels or equivalent; experience with Document Management Systems preferred.
The predicted salary is between 30000 - 40000 £ per year.
Build your Future with Us! We are a forward-thinking company with an established presence across the UK and Ireland. Our values – We Commit, We Care, We Collaborate – shape how we work with our clients, partners, and each other. As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Document Controller to enhance our team and drive success across our high value projects.
Why join us?
- Exciting Projects – Work on varied sector projects and leave a lasting legacy
- Career Growth – Clear progression pathways and continuous professional development
- Collaborative Culture – Be part of a team that values innovation, integrity, and a commitment to excellence
- Competitive Package – Enjoy a competitive salary and great benefits with volunteering days, and flexible and hybrid working options
What you will be doing
The Document Controller shall be responsible for daily information management on live projects using our Electronic Document Management System (Viewpoint for Projects) to include:
- The set-up of new Projects on Viewpoint for Projects.
- Agreement and production of project File Naming Conventions.
- Creation and management of system workflows.
- Onboarding external Consultants and Subcontractors
- Transferring files between internal and external systems (e.g. Viewpoint for Projects to Aconex, Asite, Business Collaborator CEMAR etc.).
- Dealing with queries from all internal and external project users in a professional manner.
- Completing daily Quality Assurance reviews.
- Assisting with audits and generating reports.
- Ad hoc duties as required.
What We’re Looking For
Skills
- Team player, but also be able to work using your own initiative
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to prioritise workload, work under pressure and deliver to strict timescales.
- Digitally savvy with strong I.T skills
Qualifications
- Scottish Highers, A levels or equivalent.
Experience
- Work with Document Management Systems.
- Competency with the full MS Office suite, particularly Excel.
- Construction industry experience would be desirable but not essential.
- Use of Viewpoint for Projects would be desirable but not essential as full training will be provided.
Employment is conditional to successful achievement of baseline personal security standard (BPSS) & SC security clearance. McLaughlin and Harvey are an equal opportunities employer who are committed to creating an inclusive and diverse workplace where everyone is treated with dignity and respect. We welcome applications from all suitably qualified candidates regardless of backgrounds, experiences, and identities. We believe that diverse perspectives strengthen our teams and help us deliver better outcomes for our people, the clients, and the communities in which we work.
Document Controller employer: ecruit
Contact Detail:
ecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us that you’re genuinely interested in what we do and how you can contribute to our success as a Document Controller.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our collaborative culture.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Document Controller role. Highlight your attention to detail and any experience with Document Management Systems, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about joining our team. Share specific examples of how you've collaborated in previous roles and how you align with our values – We Commit, We Care, We Collaborate.
Showcase Your Digital Savviness: Since we’re looking for someone who’s digitally savvy, mention any relevant IT skills or software you’ve used, especially if you have experience with systems like Viewpoint for Projects. This will help us see how you can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at ecruit
✨Know Your Stuff
Before the interview, make sure you understand the role of a Document Controller and the specific tools mentioned, like Viewpoint for Projects. Familiarise yourself with document management systems and be ready to discuss how your skills align with their needs.
✨Showcase Your Team Spirit
Since collaboration is key in this role, think of examples where you've worked well in a team. Be prepared to share how you communicate effectively and support your colleagues, as this aligns with the company's values of commitment and care.
✨Attention to Detail is Key
Highlight your ability to manage information accurately. Bring up past experiences where your attention to detail made a difference, especially in high-pressure situations. This will demonstrate that you can handle the responsibilities of the role.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, career growth opportunities, and the types of projects you'll be working on. This shows your genuine interest in the role and helps you assess if it's the right fit for you.