Project Support Administrator
We are dedicated to recovering nature, by designing and delivering efficient and scalable nature-based solutions for both people and the planet.
Are you excited at the prospect of joining a passionate, innovative and forward-thinking team working towards a goal of Rewilding half the planet by 2050? Do you want to use your current skills and knowledge to help make a difference?
If so, we might have the ideal job for you.
About us:
At Ecosulis, we are pioneers in rewilding science and policy with over 30 years of experience. As a certified B Corp, we specialise in designing and delivering efficient, scalable nature-based solutions that benefit both people and the planet. Our mission is to create a world where rewilding not only enhances biodiversity but also delivers commercial and financial benefits, allowing nature and business to thrive together.
About the role:
You'll support our Project Delivery Team to keep projects running smoothly and efficiently. It's ideal for a detail-oriented problem-solver who thrives in a fast-paced, inclusive team. You'll work closely with QHSE, Site Managers, Project Managers and Resourcing, handling proactive admin such as coordinating training, managing assets, and supporting stakeholder communication to ensure everything's in place before work starts on site.
Main responsibilities will include:
- Assist with the ordering, controlling and distributing supplies, including PPE and welfare kits for projects and site personnel.
- Raising purchase orders.
- Check weekly timesheet input for the Site Team.
- Ensure all daily project documents, forms, and relevant information are collected, reviewed, and promptly uploaded to the appropriate SharePoint folders or portals.
- Maintain effective H&S document control on sites and at Oak Tree Farm.
- Follow the relevant document control procedure for all documents produced or amended.
- Booking travel and accommodation as per the travel booking form and approval process.
- You’ll manage the full cycle of training administration—coordinating and booking courses, maintaining records and certificates,
- Work with the QHSE to manage Health and Safety and subcontractor compliance.
- Maintain SiteDocs platform and support Site Team as mobile platform champion.
- Oversee the management and maintenance of all fleet and equipment logs, ensuring daily completed forms are accurately recorded, properly filed onto SharePoint, and reviewed for any raised issues or concerns.
- Assist teams with reporting.
- Assist with cover for Support colleagues during periods of absence such as sickness or annual leave.
More information:
- Job type: Permanent (Monday – Friday 9am-5pm)
- Start date: asap
- Salary: £25,125-£27,500 depending on experience.
- Location: Quainton, Aylesbury, Buckinghamshire (1-2 days a week, the rest working from home)
About you:
As a key member of our Support Team, you will have strong organisational skills, excellent written and verbal communication skills and the ability to prioritise tasks and manage your time effectively. You will also serve as a point of contact for all members of staff, while showing impeccable attention to detail to ensure accuracy and efficiency within your work to help minimise any errors.
Other key skills required:
- Previous Administration Experience (essential)
- Computer literate (Microsoft)
- Good problem-solving ability
- Teamwork and interpersonal skills
- Proactive and innovative approach
- High attention to detail
- Due to the location, a driving licence and access to a vehicle is required.
We are also open to speaking with dedicated and passionate individuals who are looking for a career within our sector, who may have already had exposure to the environmental sector within a previous role. At Ecosulis we always look to offer the support to our staff to help them grow and develop within their role.
Company benefits
At Ecosulis we believe in meaningful benefits. We have designed our benefits package to ensure your employees feel supported through main life event as well as the day-to-day. We don’t believe in a ‘one size fits all’ approach when it comes to our employee benefits, so you will be entitled to the below upon starting with us:
- Access to our Occupational Health Platform and EAP for wellbeing support
- Welcome pack upon joining.
- Employee Referral Scheme.
- Internal Reward Points Scheme
- 3% company pension after 3 months
And the following upon completion of your probation period:
- Enhanced benefits supporting our employees through lifetime milestones.
- Discounted holiday scheme.
- Brand new Fitbit
- An extra day’s holiday for each year that you are with the company (up to 5 additional days)
- and have a chance to win a £50 amazon voucher when entering our monthly Friday photo competition.
How to apply:
To apply for this position please do send us your up-to-date CV and covering letter using the link:
If you have any further questions or want to find out more about the role, please do feel free to email HR@ecosulis.co.uk
Our Commitment to Equality, Diversity & Inclusion:
Ecosulis is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Project Support Administrator employer: Ecosulis
Ecosulis is an exceptional employer for those passionate about ecological innovation and commercial success, offering a unique opportunity to contribute to meaningful nature recovery initiatives. With a flexible remote working environment, generous benefits including a 3% pension contribution and continuous professional development opportunities, employees are supported in their growth while being part of a dynamic team dedicated to rewilding the planet. Our supportive culture encourages creativity and collaboration, making Ecosulis a rewarding place to advance your career in the field of natural capital.
