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- Tasks: Manage office operations and support financial administration in a dynamic renewable tech company.
- Company: Join an innovative renewable technology company making a difference.
- Benefits: Competitive salary, company pension, free parking, and a supportive work environment.
- Why this job: Be a key player in driving sustainability while developing your career.
- Qualifications: Experience in office management or finance, with strong organisational skills.
- Other info: Exciting growth opportunities in a newly renovated HQ in Sunderland.
The predicted salary is between 35000 - 42000 £ per year.
We have an exciting opportunity for an experienced Accounts Office Manager to join our rapidly expanding innovative renewable technology company. As part of a growing organisation, your role will be vital in helping drive the business forward. As our Accounts Office Manager, you will ensure the smooth running of the EcoFuture offices day-to-day, ensure all tasks are completed in a focused and thorough manner whilst managing a team of support staff.
The ideal candidate would have solid experience in either Office Management, EA or PA, Financial Administration or similar roles. A sound knowledge of basic HR principles and a good level of understanding of IT hardware and software (Apple - IOS ideally) would be beneficial. The ability to work diligently and with great attention to detail is essential. The role will be based at our newly renovated operational HQ in Sunderland.
Role Description
- General Office management and administrative responsibilities with impeccable attention to detail.
- Oversight of compliance and insurances.
- Provide business management and administrative support to the Directors.
- Support Directors in producing and monitoring operational business plans.
- Oversee implementation of systems and processes.
- Compliance checks on completed installs.
- Smooth running of weekly staff meetings (creating agendas, minute taking and circulating minutes).
- HR administration including employee details, absence tracking, etc via Sage HR.
- Maintaining electronic (Apple and Payaca) filing systems.
- Management of Health & Safety and Fire procedures.
- Company vehicle management including service and maintenance.
- Onboarding of new employees (recruitment, writing job descriptions, advertising, sifting, interviewing, issuing of contracts and ensuring all right to work documents are checked, passing payroll details to accountant).
- 1-2-1 reviews and support.
Accounting
- Raising sales and recharge invoices.
- Posting purchase invoices to correct nominals, preparing payment run and paying suppliers.
- Bank reconciliations.
- Journal entries – staff expenses, credit cards, wages, accruals & prepayments and purchase & sale of assets.
- Cash flow and cash forecasting.
- Managing and maintaining company forecasting documents.
- Preparation and submission of VAT.
- Supporting company’s external accountant with year-end and payroll.
- Recording and submitting CIS deductions for Subcontractors.
Qualifications
- Proficiency in Financial Management, Accounting, and Budgeting.
- Experience with Bookkeeping, Payroll Management, and Record Keeping.
- Strong Administrative and Organisational Skills.
- Proficiency in software relevant to accounting and office management.
- Excellent Analytical and Problem-Solving Abilities.
- Can do attitude and problem-solving skills.
- Strong interpersonal skills and the ability to collaborate effectively.
- Prior experience in a managerial or supervisory role is a plus.
- Familiarity with sustainable and eco-friendly business practices is an asset.
- Experience in Sage Accounts and Microsoft package including Pages, Numbers and Gmail.
What we offer
- Full-Time
- Permanent
- Monday to Friday
- Company pension
- Free on-site parking
- Annual Salary from £35,000 (depending on experience)
Accounts Office Manager employer: EcoFuture
Contact Detail:
EcoFuture Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Accounts Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Since EcoFuture is all about renewable technology, show your passion for sustainability and how your skills align with their mission. This will help you stand out as a candidate who truly fits the culture.
✨Tip Number 3
Practice common interview questions related to office management and financial administration. Think about specific examples from your past experience that demonstrate your attention to detail and problem-solving skills. We want you to be ready to impress!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at EcoFuture and ready to contribute to their exciting journey.
We think you need these skills to ace Accounts Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Office Manager role. Highlight your experience in office management, financial administration, and any relevant software skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our innovative renewable technology company. Share specific examples of your past achievements and how they relate to the responsibilities outlined in the job description.
Show Off Your Attention to Detail: Since attention to detail is key for this role, make sure your application is free from typos and errors. We appreciate a polished application that reflects your diligence and professionalism. It sets the tone for what we can expect from you!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at EcoFuture!
How to prepare for a job interview at EcoFuture
✨Know Your Numbers
As an Accounts Office Manager, you'll need to demonstrate your financial acumen. Brush up on key accounting principles and be ready to discuss your experience with financial management, bookkeeping, and VAT submissions. Prepare examples of how you've handled cash flow forecasting or reconciliations in previous roles.
✨Showcase Your Organisational Skills
This role requires impeccable attention to detail and strong organisational skills. Be prepared to share specific instances where you successfully managed office operations or streamlined processes. Highlight any experience you have with HR administration or compliance checks, as these will be crucial for the position.
✨Familiarise Yourself with the Company
Research EcoFuture and its mission in renewable technology. Understanding their values and how they operate will help you align your answers with their goals. Be ready to discuss how your background in sustainable practices can contribute to their vision.
✨Prepare for Team Management Questions
Since you'll be managing a team, expect questions about your leadership style and how you handle team dynamics. Think of examples where you've successfully onboarded new employees or conducted performance reviews. Emphasise your ability to foster collaboration and support your team’s development.