Land Rights Co-ordinator

The purpose of the role is to provide administrative support to the Land Rights Team and provide guidance to the wider company on legal access requirements & process throughout the whole award to adoption of our assets. This will involve with internal and external clients and legal service providers to deliver a smooth legal process. T

The role holder should be someone with their own initiative who enjoys being a valuable member of a small team supporting each other with tasks and processes across the business.

Main responsibilities will include:

• Requesting purchase orders and liaising with the Finance Team
• Liaising with clients to open a file (requesting instruction forms & CADs)
• Instructing solicitors, legal facilitators, and legal plan providers
• Preparing template documents
• Ordering searches and documents from the Land Registry
• Check road adoption status
• Reviewing design submissions and deciding whether land rights need to be secured
• Liaison with landowners’ legal team and our own contracted solicitors
• Keeping project management tool updated
• Liaising with internal departments to resolve queries
• Proactively chasing relevant parties to property transactions
• Support stage and gate processes by providing adequate information where necessary to form part of the evidence packs for each process and informing stakeholders of any issues / escalations in the process
• Support pre award kick off meetings by confirming land rights / legal requirements
• Liaise with and monitor costs of legal facilitators and solicitors by project and programme of works
• Manage team mailbox and respond to enquiries and chase correspondence between all parties and provide regular updates as required by all
• Support data management for internal and external reporting
• Arranging engrossments and signatures
• Managing caseload of projects
• Providing exceptional client service through regular communication by phone and email
• Assisting with general administrative tasks, such as filing, scanning, and managing incoming and outgoing post

Knowledge and Skills requirements:

Essential:

• Knowledge and experience of the following
• Conveyancing process
• Land Registry
• Deed of Easement
• Lease and sublease
• Wayleave
• Transfers
• General computer literacy with the ability to use Microsoft Office applications and tools and document filing systems
• Comfortable in using oral and written communications media to interface with suppliers, customers, clients and general public enquiries

Desirable:

• Experience of legal conveyancing in the utility sector
• Ability to prioritise work activity to deliver business requirements
• Work flexibly either under supervision or on own initiative as required