At a Glance
- Tasks: Process invoices, assist payroll, and manage supplier payments in a dynamic hotel group.
- Company: Eclipse Hotels Group, a family-owned international hotel brand with a passion for quality service.
- Benefits: Discounted hotel stays, free gym access, health plan, and excellent training opportunities.
- Other info: Flexible work environment with opportunities for career growth.
- Why this job: Join a forward-thinking team and make an impact in the hospitality industry.
- Qualifications: 2 years of Accounts Payable experience, strong organisational skills, and proficiency in Excel.
The predicted salary is between 30000 - 40000 £ per year.
Eclipse Hotels Group is an international, family owned hotel group headquartered in West London. Our portfolio includes leading brands such as Holiday Inn and Holiday Inn Express with properties across the UK, Europe, and the Caribbean. An exciting opportunity has arisen for an experienced Group Finance Assistant to join our dynamic team at Head Office in Fulham, West London. This role offers the chance to be part of a growing and forward‑thinking company, driven by a passion for delivering first class service and exceptional quality.
Join us and enjoy our excellent benefits:
- Discounted Hotel Rooms at 5000+ IHG Hotels worldwide.
- 50% off Food and Beverage Services
- Employee Assistance and Welfare Program
- Health Plan
- Life Insurance
- Cashback and discounts on the leading high street retailers
- Complimentary meals on duty
- Recommend a friend scheme
- Free Gym Access
- Excellent Training & Development
Your key responsibilities will be:
- Ensure that supplier invoices and credit notes are processed promptly through the purchasing system, with appropriate supporting documentation, and correctly interfaced into the finance system using the proper nominal codes.
- Assist to prepare the month end payroll.
- Ensure timely preparation and authorization of payments for suppliers.
- Process and pay employee expense claims within the required timelines.
- Reconciliation and Preparation of revenues journal.
- Assist in the month end process such as prepare and review accruals and prepayment schedules.
- Ensure timely processing and payment of petty cash claims from properties.
- Ensure company credit card transactions are accurately posted to the finance system, supported by relevant documentation, and reconciled.
- Provide assistance to Hotel General Managers regarding payment functions in the purchasing system.
- Act as a liaison between Head Office Managers, Hotel General Managers, and suppliers to resolve any payment related queries swiftly.
- Assist in preparing Accounts Payable accruals and Prepayment Journals for month end closing.
- Provide holiday cover for essential tasks within the department, including daily banking operations.
What we are looking for:
- At least 2 years of relevant Accounts Payable experience, ideally within a multisite hospitality related industry.
- Experience with Sage Line 50 and ProcureWizard will be an advantage.
- Good organisational and admin skills, proficient in Word and Excel.
- Proactive, approachable, able to work well in a team as well as on your own to complete all tasks by deadline.
- Need to have a flexible approach to work to take on additional Accounts duties when needed.
- Excellent communication skills in all aspects; good organisational and administrative skills with an eye for detail.
- Proficient in Microsoft Word and Excel.
If this opportunity sounds good to you and you fit what we are looking for, then please forward your CV across to us and we will hopefully be in contact with you shortly.
Group Finance Assistant employer: Eclipse Hotels Group
Eclipse Hotels Group is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and professional growth. Located in the heart of Fulham, West London, our team enjoys a range of benefits including discounted hotel stays, comprehensive health plans, and excellent training opportunities, all within a family-owned environment that values collaboration and innovation.
