At a Glance
- Tasks: Support a dynamic Private Client team with administrative tasks and client communications.
- Company: Reputable law firm known for its supportive work environment.
- Benefits: Competitive salary, professional development, and a friendly team atmosphere.
- Other info: Office-based role in Cobham/Dorking with opportunities for growth.
- Why this job: Join a respected firm and make a difference in client care while developing your skills.
- Qualifications: Strong communication skills and a passion for providing excellent client support.
The predicted salary is between 25000 - 32000 £ per year.
We are working with a well-regarded law firm seeking a Department Assistant to join its Private Client team. This is an opportunity to play a key role in supporting fee earners and ensuring the smooth running of the department, while delivering a high standard of client care.
The role will involve working closely with colleagues within the Private Client team to provide administrative support across a range of tasks. You will be responsible for managing client communications, maintaining accurate records and assisting with the day-to-day organisation of the department.
Responsibilities include:
- Preparation of accurate correspondence and documents through audio and script typing
- Attending to clients in person, on the telephone and via email, providing support in a professional and friendly manner
- Photocopying and post distribution in liaison with the Business Support Team
- Accurate diary management and co-ordination of appointments
- Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA
- Preparation of meeting rooms and refreshments, as required
- Providing guidance and support to other Department Assistants within Private Client and across other Departments
- Undertaking specific training when required
Department Assistant / Legal Secretary employer: Eclectic Recruitment
Join a well-regarded law firm in Cobham/Dorking, where you will thrive in a supportive and collaborative work culture that values professional development and client care. As a Department Assistant in the Private Client team, you will benefit from comprehensive training opportunities and a friendly environment that encourages teamwork and personal growth, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Department Assistant / Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work at firms you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the role of a Department Assistant. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or supported a team effectively. This will highlight your ability to thrive in a busy legal environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Department Assistant / Legal Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Department Assistant role. Highlight relevant experience in administrative support, client communication, and any legal knowledge you might have. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about joining our Private Client team. Share specific examples of how you’ve provided excellent client care or managed administrative tasks effectively.
Showcase Your Attention to Detail:In a legal environment, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and accurately!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Eclectic Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Department Assistant in a legal setting. Familiarise yourself with tasks like managing client communications and diary management. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
As a Department Assistant, you'll be interacting with clients and colleagues regularly. Prepare examples of how you've effectively communicated in previous roles, whether in person, over the phone, or via email. This will highlight your ability to provide professional and friendly support.
✨Demonstrate Attention to Detail
In the legal field, accuracy is crucial. Be ready to discuss how you ensure precision in your work, especially when preparing documents or managing records. You might even want to bring a sample of your work (if appropriate) to showcase your skills.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the Private Client team and the firm’s culture. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
