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- Tasks: Support the Private Client team with admin tasks and client communications.
- Company: Reputable law firm known for its supportive work environment.
- Benefits: Gain valuable experience in a professional setting with career development opportunities.
- Other info: Office-based role in Cobham/Dorking with a focus on self-development.
- Why this job: Be a vital part of a team that values client care and teamwork.
- Qualifications: Experience as a Legal Secretary or Department Assistant is preferred.
The predicted salary is between 25000 - 32000 £ per year.
We are working with a well-regarded law firm seeking a Department Assistant to join its Private Client team. This is an opportunity to play a key role in supporting fee earners and ensuring the smooth running of the department, while delivering a high standard of client care.
The role will involve working closely with colleagues within the Private Client team to provide administrative support across a range of tasks. You will be responsible for managing client communications, maintaining accurate records and assisting with the day-to-day organisation of the department.
Responsibilities include:
- Preparation of accurate correspondence and documents through audio and script typing
- Attending to clients in person, on the telephone and via email, providing support in a professional and friendly manner
- Photocopying and post distribution in liaison with the Business Support Team
- Accurate diary management and co-ordination of appointments
- Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA
- Preparation of meeting rooms and refreshments, as required
- Providing guidance and support to other Department Assistants within Private Client and across other Departments
- Undertaking specific training when required to do so and overall to have a responsibility towards self-development
- Ensuring confidentiality of all the firm's and client's documentation and information
- Undertaking any other reasonable duties, as required by the Partners
Competitive candidates will have previous experience as a Legal Secretary or Department Assistant within a law firm. A strong administrative background is essential, alongside the ability to manage multiple tasks and work effectively within a team.
Department Assistant / Legal Secretary in Surrey employer: Eclectic Recruitment Ltd
Contact Detail:
Eclectic Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Assistant / Legal Secretary in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Department Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its Private Client team. Familiarise yourself with their values and recent cases. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Department Assistant, you'll be dealing with clients and colleagues regularly. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and friendly.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and get noticed. Plus, it shows you're serious about joining our team and ready to take on the challenge!
We think you need these skills to ace Department Assistant / Legal Secretary in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous roles as a Legal Secretary or Department Assistant, and don’t forget to showcase your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Private Client team. Mention specific experiences that relate to managing client communications and supporting fee earners.
Showcase Your Communication Skills: Since you'll be dealing with clients and colleagues alike, it's crucial to demonstrate your excellent communication skills. Whether it’s in your CV or cover letter, make sure to highlight how you’ve successfully managed client interactions in the past.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Eclectic Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Department Assistant in a legal setting. Familiarise yourself with tasks like managing client communications and preparing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be ready to discuss your previous experience as a Legal Secretary or Department Assistant. Prepare specific examples of how you've managed multiple tasks, maintained accurate records, and provided excellent client care. This will highlight your suitability for the position and reassure them of your capabilities.
✨Practice Professional Communication
Since you'll be dealing with clients and colleagues, practice your communication skills. Think about how you would handle client interactions, both in person and over the phone. Being able to convey professionalism and friendliness will set you apart during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions about the team dynamics, training opportunities, and the firm's approach to client care. This shows your enthusiasm for the role and helps you gauge if the firm is the right fit for you.