Overview Location: London
Job Type: Full-time, Permanent
Eclectic Recruitment is delighted to be working with a well-established legal practice seeking an organised and proactive Legal PA to join their team. This is a varied role combining PA, bookkeeping, administration, and operational support responsibilities within a professional legal environment.
This position would suit a highly organised individual with strong administrative skills and an interest in financial processes. Previous legal cashiering or SRA Accounts Rules experience is not essential, as full training and support will be provided.
Key Responsibilities — Personal Assistant & Administrative Support Opening, maintaining, and organising client files using LEAP case management software
Undertaking AML and client due diligence checks via LEAP
Preparing engagement letters and client onboarding documentation
Assisting with document preparation, formatting, and general correspondence
Managing diaries, meetings, and general administrative tasks
Liaising with clients, counsel, and other professional contacts
Inputting disbursements onto LEAP files
Reviewing files regularly to identify matters suitable for closure and archiving
Monitoring unbilled WIP and disbursements, producing reports and highlighting outstanding items requiring attention
Assisting with billing administration and invoice preparation
Booking travel, restaurants, and meeting rooms
Providing general support to the day-to-day operations of the firm
Bookkeeping Responsibilities Managing bookkeeping entries and reconciliations
Undertaking monthly bank reconciliations and three-way checks
Supporting compliance with SRA Accounts Rules and internal procedures
Monitoring receipts, payments, and account balances
Processing partner expenses and expense claims through Xero
Supporting the preparation of information for accountants and external advisers
Preparing VAT returns using Xero
Assisting with improvements to internal systems and financial processes
IT & Operational Support Acting as the main point of contact for external IT providers regarding day-to-day issues
Coordinating the provision of equipment and laptops for staff and work experience placements
Managing notifications and arrangements relating to overseas use of company mobile devices
Supporting general technology and operational requirements across the firm
Additional Responsibilities Over time, the successful candidate may also assist with:
Processing inter-account transfers
Supporting payroll-related payments
Managing supplier payments and general firm expenses
Helping to develop efficient administrative and financial procedures across the firm
Candidate Requirements Excellent organisational and time management skills
Strong administrative experience and attention to detail
Good communication skills, both written and verbal
Confident using Microsoft Office and financial systems
Experience with Xero would be advantageous
Experience within a legal environment would be beneficial but is not essential
Ability to manage multiple priorities and work independently
Willingness to learn new systems and processes
What's on Offer? Comprehensive training and support
Exposure to legal bookkeeping and compliance procedures
Opportunity to develop skills in legal cashiering and SRA Accounts Rules
Varied and interesting role within a professional and supportive team
Long-term career development opportunities
For further information, please contact Eclectic Recruitment or apply today.
Due to the volume of applications received, we endeavour to respond to all applicants within 10 working days. If you have not heard from us within this timeframe, please assume that your application has been unsuccessful on this occasion.
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