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For Companies At a Glance
- Tasks: Support the Private Client team with admin tasks and client communications.
- Company: Reputable law firm with a focus on client care and teamwork.
- Benefits: Gain valuable experience in a professional legal environment with career development opportunities.
- Other info: Perfect for proactive individuals looking to grow their career.
- Why this job: Join a supportive team and make a real difference in client interactions.
- Qualifications: Previous experience in a legal setting and strong admin skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are working with a well-regarded law firm seeking a Department Assistant to join its Private Client team. This is an opportunity to play a key role in supporting fee earners and ensuring the smooth running of the department, while delivering a high standard of client care.
The role will involve working closely with colleagues within the Private Client team to provide administrative support across a range of tasks. You will be responsible for managing client communications, maintaining accurate records and assisting with the day-to-day organisation of the department.
Responsibilities include:
- Preparation of accurate correspondence and documents through audio and script typing
- Attending to clients in person, on the telephone and via email, providing support in a professional and friendly manner
- Photocopying and post distribution in liaison with the Business Support Team
- Accurate diary management and co-ordination of appointments
- Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA
- Preparation of meeting rooms and refreshments, as required
- Providing guidance and support to other Department Assistants within Private Client and across other Departments
- Undertaking specific training when required to do so and overall to have a responsibility towards self-development
- Ensuring confidentiality of all the firm's and client's documentation and information
- Undertaking any other reasonable duties, as required by the Partners
Candidate Profile
Competitive candidates will have previous experience as a Legal Secretary or Department Assistant within a law firm. A strong administrative background is essential, alongside the ability to manage multiple tasks and work effectively within a team.
Skills & Attributes
- Strong administrative and organisational skills with excellent attention to detail
- Excellent communication skills, both verbal and written
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask, prioritise effectively and meet deadlines under pressure
- Discretion and professionalism when handling sensitive and confidential information
- Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team
This is an excellent opportunity for an organised and proactive individual looking to develop their career within a supportive and professional legal environment.
If this role looks like the new challenge that you are looking for, please apply via the advert or contact Dan at Eclectic Recruitment.
We endeavour to reply to every candidate, every time but if you haven’t heard back within 10 days, please understand that you have unfortunately been unsuccessful for this position, or the position has been filled. Please call the office or send an email to discuss other potential positions.
Locations
Department Assistant / Legal Secretary in Dorking, Surrey employer: Eclectic Recruitment Ltd
Contact Detail:
Eclectic Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Assistant / Legal Secretary in Dorking, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Department Assistant role.
✨Tip Number 2
Prepare for interviews by researching the firm and its Private Client team. Familiarise yourself with their values and recent cases. We want you to walk in feeling confident and ready to show how you can support their fee earners and enhance client care.
✨Tip Number 3
Practice your communication skills! Whether it’s face-to-face or over the phone, being able to convey information clearly and professionally is key. We suggest doing mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from your conversation to make it personal and memorable.
We think you need these skills to ace Department Assistant / Legal Secretary in Dorking, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Department Assistant role. Highlight your previous experience in legal settings and showcase your strong administrative skills. We want to see how you can bring value to our Private Client team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills that match the job description, like your proficiency in Microsoft Office and your ability to manage multiple tasks.
Showcase Your Communication Skills: Since you'll be dealing with clients and colleagues, it's crucial to demonstrate your excellent communication skills. Whether it's in your CV or cover letter, make sure to highlight your ability to communicate professionally and effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Eclectic Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Department Assistant / Legal Secretary. Familiarise yourself with tasks like managing client communications and preparing documents. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
Since excellent communication is key in this role, prepare examples of how you've effectively communicated with clients or colleagues in the past. Whether it’s through email, phone calls, or face-to-face interactions, be ready to discuss how you maintain professionalism and friendliness.
✨Demonstrate Your Organisational Skills
Be prepared to talk about your experience with diary management and multitasking. Share specific instances where you successfully managed multiple priorities under pressure. This will show that you can handle the fast-paced environment of a law firm.
✨Emphasise Discretion and Professionalism
Handling sensitive information is crucial in a legal setting. Be ready to discuss how you ensure confidentiality and professionalism in your previous roles. This will reassure the interviewers that you understand the importance of discretion in their firm.