Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage contracts and support engineers in a dynamic healthcare environment.
- Company: Artic Building Services, a leader in Hard Facilities Management.
- Benefits: 25 days holiday, competitive salary, and opportunities for growth.
- Why this job: Join a supportive team and make a real difference in healthcare facilities.
- Qualifications: Organised, confident, and proficient in Microsoft Office.
- Other info: Equal opportunity employer with a focus on diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
About Artic Building Services. Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.
Hours: Monday - Friday, 8AM to 5PM
Skills Required:
- Organised
- Confident
- Pro-active
- Due diligent / Accurate
- Efficient in Microsoft Word, Excel and Outlook
- Good people skills and ability to manage engineers
Job Duties:
- Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
- Preferably experience in using and understanding a CAFM system.
- Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
- Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
- Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
- Ability to work under pressure to achieve required Client + Contract Service Level.
- Demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure compliance, and that works can be invoiced in a fluid manner.
- Adaptable to a variety of works and contract demands.
- Logical and organised method to the 100% completion of all works.
- Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.
- Able to liaise with Engineers and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
- IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
- Ability to work overtime if and when required.
- Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
- Be the focal point for ensuring PPM's are raised with monthly hours tracked and closed with applicable updates checked with the Contract Manager.
- Raise all quotes, as per costing sheet from Contract Manager.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.
What we offer: Holiday Allowance - 25 days plus.
Contracts Administrator – Healthcare in Dartford employer: ECG Facilities Services
Contact Detail:
ECG Facilities Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator – Healthcare in Dartford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. We want you to shine when you get that chance to impress!
✨Tip Number 3
Practice your responses to common interview questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can set you apart from other candidates. Plus, it shows your enthusiasm for the role. Apply through our website for the best chance!
We think you need these skills to ace Contracts Administrator – Healthcare in Dartford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your organisational skills and any experience with CAFM systems, as these are key for us at Artic Building Services.
Craft a Compelling Cover Letter: Your cover letter should reflect your confidence and pro-active attitude. Use it to explain why you're the perfect fit for our team and how you can contribute to our success in Hard Facilities Management.
Showcase Your IT Skills: Since we rely heavily on Microsoft Word and Excel, be sure to mention your proficiency in these tools. Include examples of reports or documents you've created that demonstrate your efficiency and attention to detail.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at ECG Facilities Services
✨Know Your Stuff
Make sure you understand the role of a Contracts Administrator in a healthcare setting. Brush up on your knowledge of CAFM systems and how they relate to service and maintenance. Being able to discuss specific examples from your past experience will show that you're not just familiar with the concepts, but that you can apply them effectively.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, prepare to demonstrate how you manage multiple tasks and deadlines. Bring examples of how you've successfully coordinated projects or managed workloads in the past. This will help the interviewers see that you can handle the pressure and complexity of the job.
✨Communicate Clearly
Good people skills are essential for this position. Practice articulating your thoughts clearly and confidently. During the interview, be sure to ask questions and engage with the interviewers. This shows that you’re proactive and interested in the role, which is exactly what they’re looking for.
✨Be Ready for Scenarios
Prepare for situational questions that may test your problem-solving abilities. Think about challenges you’ve faced in previous roles, especially in service and maintenance environments, and how you overcame them. This will demonstrate your ability to think on your feet and adapt to various contract demands.