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- Tasks: Manage contracts, monitor requests, and ensure smooth operations in a dynamic environment.
- Company: Join ECG Facilities Services, a leader in M&E maintenance with a commitment to excellence.
- Benefits: Enjoy a competitive salary, pension scheme, and wellbeing benefits.
- Why this job: Be part of a diverse team making a real impact in facilities management.
- Qualifications: Experience in administrative roles, ideally in facilities management or similar fields.
- Other info: Great opportunity for career growth in a supportive and inclusive workplace.
The predicted salary is between 26000 - 26000 £ per year.
Established in 1994, ECG Facilities Services is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, ECG also delivers specialist services in water hygiene and managed services – operating 24/7, 365 days a year. With over 30 years of industry expertise and a workforce of more than 400 employees, ECG operates nationwide from its headquarters in Blantyre, Glasgow, supported by strategically located offices across the UK. Now part of the Mecsia Group, ECG continues to set the standard in facilities maintenance through innovation, real‑time technology, and an unwavering commitment to excellence. At ECG, we value the strength that comes from a diverse team. We are proud to promote equality, embrace inclusion, and stand firmly against discrimination in the workplace.
Salary: £26,228 per annum (FTC Maternity Cover)
Hours: 40 hours per week
Benefits:
- Pension scheme
- Wellbeing Benefits
Responsibilities:
- Monitor the inbox and incoming calls, ensuring all requests are logged and managed promptly.
- Raise reactive jobs and allocate them to the appropriate team.
- File completed worksheets on Corrigo, SharePoint, and other client systems.
- Raise quoted jobs and maintain accurate records.
- Track and monitor completion of PPM activities.
- Chase missing purchase orders (POs) to support the billing and invoicing process.
- Provide completion data for CWBS and other reporting requirements.
- Monitor outstanding queries and POs, updating or following up as required to progress invoices.
- Review and close down completed work orders.
- Ensure all activities comply with agreed Service Level Agreements (SLAs).
- Compile and submit monthly invoicing data for PPM, reactive, and quoted works to Head Office.
Qualifications:
- Experience in a Contracts Administrator, Helpdesk, Planner, Scheduler, or similar administrative role – ideally within facilities management, maintenance, construction, or housing.
- Familiarity with Corrigo or other CAFM systems.
- Experience working with Service Level Agreements (SLAs) and performance targets.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.
Contracts Administrator in Bristol employer: ECG Facilities Services
Contact Detail:
ECG Facilities Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at ECG. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching ECG and its values. Understand their commitment to diversity and excellence, and think about how your experience aligns with their mission. Show them you’re not just another candidate!
✨Tip Number 3
Practice common interview questions related to contracts administration and facilities management. Be ready to discuss your experience with SLAs and CAFM systems like Corrigo. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the ECG team.
We think you need these skills to ace Contracts Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in facilities management or similar roles, and don’t forget to mention any familiarity with Corrigo or CAFM systems. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for ECG. Mention your understanding of Service Level Agreements (SLAs) and how you’ve successfully managed similar responsibilities in the past. Let us know what makes you tick!
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforward communication, so avoid jargon and get straight to the point. Make it easy for us to see your qualifications and experience at a glance!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our company culture there. We can’t wait to hear from you!
How to prepare for a job interview at ECG Facilities Services
✨Know Your Stuff
Make sure you understand the role of a Contracts Administrator inside out. Familiarise yourself with key responsibilities like managing SLAs and using systems like Corrigo. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in facilities management or similar administrative positions. Think about times when you successfully managed multiple tasks or resolved issues quickly, as these are crucial skills for the job.
✨Ask Smart Questions
At the end of the interview, don’t shy away from asking insightful questions. Inquire about the team dynamics, how success is measured in the role, or what challenges the company is currently facing. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
✨Be Yourself
While it’s important to be professional, don’t forget to let your personality shine through. ECG values diversity and inclusion, so being authentic can help you connect with the interviewers and demonstrate that you’d be a great cultural fit.
