At a Glance
- Tasks: Manage finance, admin, and HR tasks for our UK and Dublin offices.
- Company: Join the Friedrich-Ebert-Stiftung, a global political foundation with a collaborative culture.
- Benefits: Enjoy hybrid working, 27 days annual leave, and a positive workplace culture.
- Other info: Be part of a small team with opportunities for initiative and growth.
- Why this job: Make a real impact in finance and administration while fostering international dialogue.
- Qualifications: Experience in accounting, strong organisational skills, and proficiency in English and German.
The predicted salary is between 37800 - 46200 £ per year.
As our Finance & Admin Manager you will support both the Friedrich-Ebert-Stiftung (FES) UK and Dublin office in their financial operations and administrative tasks. The key areas of responsibility are finance & accounting, general admin and office management as well as Human Resources.
We are seeking to appoint a Finance & Admin Manager to join our small team in the UK. The successful candidate will support both the Friedrich-Ebert-Stiftung UK and Dublin office in their financial operations and administrative tasks.
About us: The Friedrich-Ebert-Stiftung London Limited (FES London) is the UK representation of a German political foundation with a large international network of more than 100 offices. As part of this network, we work with partners in the UK, Germany, Europe and beyond to foster dialogue, research and policy exchange through conferences, workshops, discussions and publications.
Key responsibilities:
- Finance & Accounting
- Prepare the FES London’s monthly and end-of-year accounts using FES’s own accounting system (training will be provided)
- Monitor budget compliance and provide regular updates throughout the year
- Ensure compliance with financial regulations
- Liaise with HQ on accounting and regulatory matters
- Manage banking operations, payments and cashflow
- Support the preparation of the FES London’s annual financial statements and audit
- Admin and office management
- Liaise and cooperate with administrative services providers for both our UK and Ireland office
- Oversee and support the Project Assistants in their duties
- Manage FES London’s archival storage and inventory
- Manage and/or oversee procurement processes
- Events and Activities
- Support Project Managers and Assistants in regulatory and financial aspects of their work
- Take part in planning processes and meetings
- Human Resources
- Cooperate with payroll providers on running the monthly payroll for UK and Ireland staff
- Communicate payroll changes and support the recruiting & onboarding process
- Monitor and record annual leave, sick leave etc.
- Ensure compliance with HR rules and regulations
We offer:
- Hybrid working may be possible
- A collaborative environment with flat hierarchies and room for initiative
- 27 days annual leave (plus public holidays)
- A positive workplace culture in an international environment
Qualifications
- Existing right to work in the UK without requiring sponsorship
- Professional training and/or several years’ work experience (preferably in accounting)
- English and German (native/bilingual or highly proficient in second language)
- Confident management and problem-solving skills
- Excellent organisational skills and ability to manage a varied workload
- Ability to work independently and flexibly
- Excellent communication, coordination and teamwork abilities
- Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and strong general IT literacy
- Strong identification with the values of the Friedrich-Ebert-Stiftung
Finance & Admin Manager employer: Ecbm London
The German National Tourist Office in London is an exceptional employer, offering a dynamic work environment that fosters creativity and innovation in the heart of one of the world's most vibrant cities. With a strong focus on employee development and a commitment to strategic marketing excellence, team members enjoy opportunities for professional growth while contributing to impactful campaigns that shape the tourism landscape. The collaborative culture and emphasis on digital transformation make this role not only rewarding but also pivotal in driving the future of destination marketing.
