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- Tasks: Support two high-level executives with scheduling, communications, and meeting preparations.
- Company: Join a leading secondary investment firm based in Central London, established in 1990.
- Benefits: Enjoy a fast-paced environment with opportunities for professional growth and networking.
- Why this job: Be part of a dynamic team, interact with major stakeholders, and enhance your organisational skills.
- Qualifications: Experience in administrative support within the finance sector is preferred; strong Microsoft Office skills required.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy multitasking.
The predicted salary is between 36000 - 60000 £ per year.
Our client, one of the world's leading secondary investors, is currently looking for a Team Assistant to support two Partners: the Co-COO & Head of Strategy, and the Head of Corporate Affairs & Marketing, within the office of the Founder and Managing Partner. Founded in 1990, the firm's offices are located in Central London. You will play a key role in managing their business activities and will need strong organisational skills to optimise their time. You will be a key member of the team, ensuring that internal and external business priorities are met efficiently. We are looking for someone who stands out. Applications are welcome from individuals who have experience supporting high-level executives and understand the complexities involved, including frequent last-minute changes to travel arrangements and handling various organisational tasks, occasionally outside of normal working hours. The working environment is fast-paced and intensive, involving extensive interaction with major stakeholders, Board Members and other Partners.
Responsibilities:
- Efficiently manage the two Partners’ calendars: scheduling meetings, appointments, and travel arrangements across numerous time zones.
- Handle email and phone communications, acting as the first point of contact for internal and external stakeholders.
- Prepare materials for meetings.
- Serve as a gatekeeper, managing access to the two Partners and prioritising requests and enquiries.
- Where appropriate, interact with investors, senior executives, Board members, Partners, and wider staff.
- Manage complex and changing diary and travel arrangements and prepare expense and credit card reports.
- Handle confidential matters with professionalism and discretion.
- Manage requests and enquiries autonomously and think independently and creatively to improve processes.
Requirements:
- Previous experience providing administrative support to senior executives within the PE/Finance sector is highly advantageous.
- Strong Microsoft Office skills, including Word, Outlook, and PowerPoint; some exposure to Excel.
- Excellent organisational skills, with strong attention to detail.
- Efficient and able to prioritise effectively.
- Taking responsibility for tasks to completion.
- Excellent written and oral communication skills.
- Professional, proactive and resilient.
- Advanced MS Office skills and strong communication abilities.
- Excellent team player, highly organized, with critical thinking and problem-solving skills.
Personal Attributes:
- Strong work ethic – hardworking and enthusiastic with a high level of integrity.
- Positive attitude with a commitment to providing a consistently high level of support.
- Intellectual curiosity and a natural team-player, willing to collaborate with the other PAs and assistants to support the team seamlessly.
- Ability to handle a high-volume workload and multi-task.
- Independent yet flexible.
- Self-starter, able to take initiative, work independently, and manage time effectively.
- High level of discretion.
- Flexible and proactive approach, able to work effectively in ambiguous situations.
- Ability to work accurately and effectively under pressure, remaining polite, calm and composed.
- Cost-conscious and resourceful.
Financial Services Team Assistant employer: ECB STAR Group
Contact Detail:
ECB STAR Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Services Team Assistant
✨Tip Number 1
Familiarise yourself with the financial services sector, especially private equity and finance. Understanding the industry jargon and key players will help you communicate effectively and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the financial services field. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar management scenario. This could involve scheduling meetings across different time zones or managing conflicting appointments, which will highlight your ability to handle the role's demands.
✨Tip Number 4
Research the company culture of the firm you're applying to. Tailor your approach to align with their values and demonstrate how your personal attributes, like being a team player and having a strong work ethic, make you a perfect fit for their environment.
We think you need these skills to ace Financial Services Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in providing administrative support to senior executives, particularly in the finance or private equity sectors. Emphasise your organisational skills and any experience managing complex schedules.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the fast-paced environment. Mention specific examples of how you've successfully managed high-level executive support, including handling last-minute changes and prioritising tasks.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Word, Outlook, and PowerPoint. Provide examples of how your strong communication skills have helped you manage stakeholder interactions effectively.
Showcase Your Professionalism: Demonstrate your ability to handle confidential matters with discretion in your application. Mention any experiences where you maintained professionalism under pressure, as this is crucial for the role.
How to prepare for a job interview at ECB STAR Group
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules and prioritised tasks in previous roles. Highlight your ability to adapt to last-minute changes, as this is crucial for supporting high-level executives.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you've handled communications in past positions, especially in high-pressure situations.
✨Exhibit Discretion and Professionalism
Given the confidential nature of the role, be ready to explain how you’ve managed sensitive information in the past. Emphasise your understanding of the importance of discretion when dealing with high-profile individuals.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to think on your feet. Consider scenarios where you had to manage conflicting priorities or unexpected challenges, and be ready to share how you navigated those situations.
