Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a Partner and senior team members with daily operations and event planning.
- Company: ECB STAR Group is a leading executive search firm focused on bespoke leadership solutions.
- Benefits: Enjoy flexible Fridays and a collaborative office culture in London.
- Why this job: Join a dynamic team that values innovation, integrity, and professional growth.
- Qualifications: 2+ years as an Executive Assistant; strong communication and organisational skills required.
- Other info: Full-time role with opportunities to enhance firm operations and streamline processes.
The predicted salary is between 36000 - 60000 £ per year.
About the Company
ECB STAR Group is a premier executive search and talent advisory firm dedicated to delivering bespoke leadership solutions. With a global presence, ECB STAR Group specializes in executive, C-suite, and board placements across sectors including private equity, law firms, and corporate leadership. Leveraging a data-driven approach and deep industry expertise, the firm partners with clients to build high-performing teams that drive innovation, growth, and long-term success.
Why are we different? Backed by one of the world's largest consulting firms, we are building a firm of market leaders who protect a culture of collaboration, partnership & integrity. We carry no legacy, we go beyond traditional search practices, leveraging data-driven insights and a vast executive network to curate leadership teams that drive value creation and shape the future of their organizations.
About the Role
ECB STAR is seeking an Executive Assistant to provide top-notch support to a seasoned Partner and other senior members of our Operations Team. This role is crucial for ensuring smooth daily operations, managing key priorities, and serving as a vital link across the firm. We seek a proactive, highly organized professional who excels in a dynamic, results-driven environment and can juggle multiple priorities effortlessly. This position demands flexibility, adaptability, and a willingness to support all facets of the Partner's needs, blending professional and personal responsibilities seamlessly. In addition to executive support, this role involves close collaboration with the Executive Assistant team. Together, this team plans and executes the firm’s largest events, coordinates calendars, and fosters a high-performing, engaged office culture. They also proactively identify opportunities to enhance firm operations, streamline processes, and ensure efficient operations. This is a full-time role based in London. ECB STAR values a strong firm culture with in-office work Monday-Thursday and Flexible Fridays.
Responsibilities
- Strategic Calendar Mastery: Own the Partner's complex calendar, proactively optimizing daily, weekly, and monthly schedules. Juggle competing priorities, resolve conflicts, and ensure seamless alignment with business goals.
- Meeting Excellence: Prepare agendas, compile briefing materials, and capture actionable insights through detailed note-taking. Coordinate logistics, tech setup, and presentations for high-impact internal and external meetings.
- Communication Hub: Serve as the Partner's first line of communication, triaging emails, drafting responses, and ensuring clarity and timeliness. Build trust with internal teams and external stakeholders through polished, professional interactions.
- Travel Orchestration: Plan and execute domestic and international travel, including flights, accommodations, visas, and detailed itineraries. Manage expense reporting with precision and efficiency.
- Document & Data Stewardship: Create, refine, and organize confidential documents, technical reports, and presentations. Maintain secure, accessible systems for critical files and records.
- Project & Event Support: Take on special projects, from offsites to boardroom lunches, with creativity and precision. Support ad hoc needs, from sourcing tools to coordinating cross-functional initiatives.
Qualifications
- Experience: 2+ years as an Executive Assistant, either in a corporate or high-growth environment.
- Startup DNA: Thrives in ambiguity, adapts quickly to change, and drives results in a fast-paced, evolving organization.
- Communication Prowess: Exceptional written and verbal skills, with a knack for clear, professional, and concise messaging.
- Tech Fluency: Master of tools like Microsoft 365.
- Organizational Superpower: Meticulous attention to detail, with a talent for prioritizing, multitasking, and meeting tight deadlines without breaking a sweat.
- Discretion & Integrity: Unwavering commitment to confidentiality and handling sensitive information with the highest ethical standards.
Executive Assistant (Greater London) employer: ECB STAR Group
Contact Detail:
ECB STAR Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Greater London)
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft 365. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar management plan. This could include how you would prioritise tasks for the Partner, which will illustrate your proactive approach and ability to manage competing priorities effectively.
✨Tip Number 3
Research ECB STAR Group and their unique approach to executive search. Understanding their culture of collaboration and integrity will allow you to tailor your conversations and demonstrate that you align with their values during interviews.
✨Tip Number 4
Prepare examples of how you've successfully managed complex travel arrangements or high-stakes meetings in the past. This will help you convey your experience and capability in handling the responsibilities outlined in the job description.
We think you need these skills to ace Executive Assistant (Greater London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, communication prowess, and any experience in managing complex calendars or travel arrangements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of ECB STAR Group's values and culture. Emphasise your adaptability, attention to detail, and how you can contribute to their dynamic environment.
Highlight Relevant Skills: In your application, specifically mention your proficiency with Microsoft 365 and any other tools that are relevant to the role. Provide examples of how you've used these tools to enhance productivity in previous positions.
Showcase Your Experience: Detail your previous roles as an Executive Assistant, focusing on your ability to juggle multiple priorities and support senior executives. Use specific examples to illustrate your success in similar environments.
How to prepare for a job interview at ECB STAR Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully juggled multiple priorities in the past, and be ready to discuss specific tools or methods you use to stay organised.
✨Demonstrate Communication Excellence
Since you'll be the first line of communication for the Partner, it's essential to exhibit strong verbal and written skills. Practice articulating your thoughts clearly and concisely, and consider preparing a brief email response to a hypothetical scenario to showcase your communication prowess.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-time situations. Think of scenarios where you've had to resolve conflicts or adapt to sudden changes, and be ready to explain your thought process and the outcomes.
✨Research ECB STAR Group
Familiarise yourself with ECB STAR Group's values, culture, and recent projects. Understanding their approach to executive search and talent advisory will help you align your answers with their mission and demonstrate your genuine interest in the role.
