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- Tasks: Coordinate exciting events and support marketing activities in a dynamic scientific firm.
- Company: Join a successful scientific firm based in South Cambridge with a collaborative culture.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive environment.
- Why this job: Be at the heart of event planning and make a real impact in the medical field.
- Qualifications: Strong communication, organisational skills, and experience in event coordination are essential.
- Other info: Fast-paced environment with opportunities for growth and creativity.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Our client, based in South Cambridge, is looking for an Events Coordinator to support the growth of their successful scientific firm. The Events Coordinator will play a critical role in the smooth running of the office, and will provide day-to-day administrative support to the commercial and medical function, coordinate internal and external events, conferences, and be responsible for ensuring that documentation relating to events and activities is completed in line with SOPs and company policies.
The successful candidate will need a blend of administrative, communication skills and be able to help with the co-ordination and implementation of marketing activities for our client across the UK and Ireland; supporting with campaigns to ensure the marketing/medical department attain their goals.
This office-based role reports to the Head of Marketing and Communications but will provide support to other members of the cross-functional team as required and it is therefore essential that candidates possess the ability to build relationships and communicate effectively.
Responsibilities
- General office administrative duties
- Sending out technical material to the sales team and HCPs
- Helping with the organisation of meetings and general enquiries
- Coordination of internal and external events and conferences
- Ensure smooth running of the office
- Administrative assistance and contract management.
Marketing support
- Event co-ordination, including venue finding, managing vendors, overall project and logistics management and providing onsite support during the running of events
- Preparing and collation of contracts, briefings, presentations and other related documentation necessary to deliver promotional activities and events
- Managing invoices and liaising with Finance Accounts Payable to ensure timely payment of suppliers
- Act as a central conduit between the marketing function and field sales
- Liaise with suppliers such as printers and marketing agencies to ensure promotional materials are available and up to date.
Candidate requirements
- Experience of working in a similar administrative/organisational role within a fast-paced organisation
- Excellent communications skills required to be able to communicate confidently in a professional manner with people at all levels within the organisation as well as external customers and stakeholders
- Excellent organisational skills
- Creative approach to problem solving whilst being a key team player
- Ability to work on own initiative with a solution focused approach
- Adept at using Microsoft Office Outlook, Word, PowerPoint and Excel
- Experience in co-ordinating events and meetings
- Educated at least to A-level or equivalent
- Ability to work under pressure and meet tight deadlines
- Prioritisation and adaptability in a fast-paced environment
- Strong interpersonal skills to work cross-functionally
- Experience working within the pharmaceutical or medical device industry is desirable
- Candidates will need to have their own transport due to the rural location
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Events Coordinator employer: EC Resourcing
Contact Detail:
EC Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant groups on social media, and don’t be shy to reach out to folks on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational and communication skills. Share specific examples of how you've successfully coordinated events or managed projects in the past.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest in working with them. A little initiative can go a long way in landing that dream role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to keep an eye on our listings and apply directly to increase your chances of getting noticed by hiring managers.
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your relevant experience in event coordination and administrative support, and don’t forget to showcase your communication skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've successfully managed events or supported marketing activities in the past.
Show Off Your Organisational Skills: Since this role requires excellent organisational skills, make sure to mention any tools or methods you use to stay organised. Whether it's project management software or your own system, let us know how you keep everything on track!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at EC Resourcing
✨Know Your Events Inside Out
Make sure you research the types of events the company typically coordinates. Familiarise yourself with their past events and be ready to discuss how you can contribute to future ones. This shows your genuine interest and helps you stand out.
✨Show Off Your Communication Skills
Since this role requires excellent communication, prepare examples of how you've effectively communicated in previous roles. Think about times when you had to liaise with different teams or external stakeholders and how you navigated those interactions.
✨Demonstrate Your Organisational Prowess
Be ready to talk about your organisational skills. Prepare a few anecdotes that highlight your ability to manage multiple tasks, prioritise under pressure, and keep everything running smoothly. Use specific examples from your past experiences.
✨Bring Your Creative Problem-Solving Skills
Think of a time when you faced a challenge while coordinating an event or project. Be prepared to share how you approached the problem creatively and what the outcome was. This will showcase your ability to think on your feet and adapt in a fast-paced environment.
