At a Glance
- Tasks: Create a welcoming office environment and support the Managing Director with scheduling and administration.
- Company: Join a creative agency blending big ideas with meticulous execution for extraordinary events.
- Benefits: Collaborative culture, opportunities for growth, and a fun work atmosphere.
- Other info: Join our Culture Committee and help shape a positive workplace vibe.
- Why this job: Be the heartbeat of our office, making a real impact on team dynamics and client experiences.
- Qualifications: Experience in office management, strong organisational skills, and a proactive mindset.
The predicted salary is between 32833 - 32833 £ per year.
Make the extraordinary, everlasting - with us.
At EC, we craft extraordinary experiences that leave a lasting impression - not just for our clients, but for our people too.
We blend the big ideas of a creative agency with the meticulous execution of a production company, bringing bold, imaginative events to life.
We’re collaborative, down-to-earth, and serious about delivering quality - all while finding time for lightness and fun.
If you’re someone who’s curious, adaptable and excited to do meaningful work with a team that’s got your back, we’d love to hear from you.
About the role
Our Office Manager role is for someone who takes real pride in creating environments where people can do their best work.
As Office Manager, you’ll shape the day-to-day experience of our London office - ensuring it runs smoothly, feels welcoming, and supports both our team and our clients.
You’ll have the opportunity to build and improve systems, bring structure to operational processes, and play a key role in maintaining a positive, high-performing workplace culture.
Alongside this, you’ll provide light-touch support to the Managing Director, helping ensure their time is managed effectively and priorities stay on track.
Qualifications
- You have previous experience in an office administration or office management role
- Experience working in a fast-paced, client-facing environment
- Confidence managing multiple priorities and stakeholders
- Strong organisational skills with a structured, process-driven approach
- Proactive mindset, with the ability to spot issues and act independently
- Clear and professional communication skills
- Comfortable coordinating logistics, schedules, and suppliers
- You take pride in creating a positive and well-presented environment
- Naturally collaborative and approachable
- Detail-oriented and reliable
- Willing to take ownership and get involved wherever needed
- Key objectives
- Create a smooth, professional, and welcoming front-of-house experience for all visitors and employees
- Ensure the office environment is consistently well-run, organised, and fully resourced
- Deliver seamless meeting and workspace coordination across the business
- Maintain high standards across facilities, suppliers, and health & safety compliance
- Provide proactive administrative and scheduling support to the Managing Director
- Day-to-day responsibilities
- Front of house & office experience
- Act as the first point of contact for visitors, clients, and interviewees, ensuring a professional and welcoming experience
- Manage reception, including answering the main office line and intercom
- Keep reception and communal areas consistently tidy, organised, and inviting
- Coordinate visitor schedules to ensure smooth arrivals and appropriate hosting
- Office operations & supplies
- Manage office supplies, including kitchen stock, refreshments, and stationery and ensure budget trackers are accurate and up to date
- Ensure kitchens and communal areas are well maintained and fully stocked Carry out regular office walkthroughs to maintain standards and identify issues
- Maintain systems and processes that support an efficient office environment
- Meetings & workspace coordination
- Support meeting planning by coordinating room availability and layouts
- Prepare meeting rooms, including refreshments and setup
- Monitor rooms throughout the day to ensure they remain presentable
- Provide basic troubleshooting support for meeting room technology where required
- Facilities & compliance
- Coordinate building maintenance, including booking contractors and managing reactive issues
- Track planned preventative maintenance schedules and ensure compliance documentation is received
- Support health & safety monitoring (e. g. fire safety systems and routine compliance checks)
- Manage relationships with cleaning providers and oversee quality of service
- Onboarding & employee support
- Support new starters with first-day setup, including workspace readiness and packs
- Deliver office inductions and act as a key point of contact for queries
- Manage access control and visitor systems, including passes and sign-in processes
- Office culture & engagement
- Support company-wide events, including seasonal celebrations and all-company updates
- Help organise office initiatives, perks, and activities that contribute to a positive workplace culture
- Act as a core member of our Culture Committee, supporting the budget management, booking of social activities and supporting the calendar of engagement initiatives EC has through the year
- Operational coordination
- Manage office-related assets such as staff mobile devices
- Oversee day-to-day coordination with external vendors and service providers
- Support administrative processes relating to facilities, suppliers, and compliance
- Managing Director support
- Provide administrative support to the Managing Director
- Coordinate meetings, diaries, and scheduling logistics
- Assist with planning and organisation to ensure effective use of time
- Act as a reliable point of coordination for day-to-day support needs
- Your voice. Your growth. Your experience. #Your EC
- #J-18808-Ljbffr
Office Manager in London employer: Ec Group
At EC, we pride ourselves on being an exceptional employer that fosters a collaborative and creative work environment. Our Scenic Project Managers play a vital role in delivering high-quality scenic solutions while enjoying generous time off, wellbeing support, and opportunities for personal and professional growth. With a strong commitment to sustainability and a culture that values every team member's voice, working with us means being part of a team that truly cares about making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ec Group!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ec Group.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ec Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ec Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ec Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ec Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ec Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ec Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ec Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ec Group and how you would contribute to adapting HR strategies.
