About Ebsford…
Ebsford are an environmental contractor who specialise in restoring and improving the natural landscape. Our operations teams work throughout the UK delivering amazing projects in some stunning locations as well as some challenging conditions.
We are proud to be creating new habitats, improving aquatic environments as well as invasive plant management, biodiversity and blue green infrastructure that protect wildlife and enhance public spaces that our communities rely on.
Established in 2011 we have expanded our teams with the best talent who are dedicated to bringing our projects to life.
Could you be the person we’re looking for?
We are looking for a highly organised and proactive Operations Administrator to join our team. This is a varied and fast-paced role supporting our operational teams by ensuring the smooth coordination of procurement, supplier management, and general administration.
Working closely with Directors, Senior Project Delivery Managers, Site Managers, Finance, Commercial, and suppliers, you will play a key role in ensuring projects receive the right plant, equipment, materials, welfare facilities, PPE, and accommodation on time and within budget.
If you thrive in a busy environment, enjoy building strong working relationships, and have excellent organisational skills, we'd love to hear from you.
What we need from you…
- Source and procure plant, welfare facilities, transport, PPE, training, accommodation, and materials in line with the company's three-quote procurement process.
- Build and maintain strong relationships with existing and new suppliers, negotiating competitive rates where appropriate.
- Raise purchase orders and ensure supplier invoices are accurate and approved.
- Resolve supplier invoice queries and disputes through the agreed escalation process.
- Coordinate deliveries and bookings to ensure projects remain on schedule.
- Manage global accommodation bookings within agreed project budgets.
- Order and maintain employee PPE records.
- Update and maintain supplier databases, pricing schedules, loss and damage records, and job order summaries.
- Process employee expense receipts in accordance with company policy.
- Support the Commercial team with supplier quotations for tender submissions.
- Assist with administration across the Operations team, including holiday and sickness cover where required.
- Create and maintain project folders, site files, and electronic documentation.
- Log plant and equipment within company asset management systems and organise testing, inspections, and certification.
- Attend Operations meetings, prepare agendas, take minutes, and distribute meeting notes.
- Carry out general office administration including printing, laminating, filing, and document management.
- Occasionally visit operational sites to maintain knowledge of plant and equipment.
- Provide ad hoc administrative support as required to meet business needs, including providing telephone cover during periods of annual leave.
It is essential that you have…
- Previous experience in an office or administrative role (minimum one year).
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Confident communicator with excellent written and verbal communication skills.
- Good telephone manner and customer service skills.
- Strong IT skills, including Microsoft Office and Windows.
- Ability to prioritise workloads and work independently as well as part of a team.
- A proactive, flexible, and positive approach to work.
It would be desirable if you have…
- Level 1 or Level 2 qualification in Business Administration.
- Level 1 or Level 2 qualification in Customer Service.
- Experience using Xero accounting software.
- Experience in procurement, logistics, construction, engineering, or project support environments.
What we will offer you…
This is a full-time, permanent position with 28 days annual leave, pro rata (inc. Bank Holidays). A contributory pension scheme, an Employee Assistance Programme, cashback on medical expenses, access to the Government's Bike2Work Scheme, additional annual leave for longevity of service and a holiday purchase scheme.
Through our bespoke Learning and Development Charter you will have the opportunity to grow and develop your career as you gain more experience, utilising our in-house and external training opportunities.
Our Values
Everything we do is underpinned by:
- Respect — for people, places and the environment
- Enthusiasm — proactive, positive and committed
- Flexibility — adaptable, collaborative and forward-thinking
If you share our vision and think you have what we are looking for, we would really love to hear from you.
We reserve the right to close this vacancy once sufficient, suitable applications have been received. All applications will be assessed on a regular basis.
In accordance with Home Office guidance, successful applicants will be required to evidence their right to work in the UK before commencement of employment.
Ebsford is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
