At a Glance
- Tasks: Support project management with admin tasks, meeting coordination, and document tracking.
- Company: Join Ebbsfleet Development Corporation, shaping the first garden city in a century!
- Benefits: Enjoy a hybrid work model with flexibility and a vibrant team culture.
- Other info: Full-time role based in Ebbsfleet, with a deadline to apply on 9th July.
- Why this job: Be part of a meaningful project that impacts community living and sustainability.
- Qualifications: Strong organisational skills, IT proficiency, and a self-starter attitude are essential.
The predicted salary is between 28800 - 43200 € per year.
Ebbsfleet Development Corporation, established in 2015, is responsible for the delivery of the first garden city in 100 years, set in Ebbsfleet, North Kent. Sponsored by the Department of Levelling Up, Housing and Communities, we collaborate closely with Local Authorities, Kent County Council, and partners to meet the needs of existing and new residents. Our goal is to create a vibrant and sustainable place to live and work, with over 4,500 homes already complete.
This is a full-time hybrid role as a Business Support Officer located in Ebbsfleet, with some remote work flexibility. The role will be required to provide a range of general administrative and support services to the Programme Management Office. The successful candidate will be required to act flexibly and undertake other duties and responsibilities which may be relevant to the purpose of the job. The role will also provide cover for EDC Business Support Officers as required (e.g. during holidays or to cover sickness).
The post holder will be required to:
- Provide administrative support to the EDC Project Governance processes including arranging the forward plan of meetings (4 Project Boards and 1 Programme Board), collating and circulating papers, taking accurate minutes, circulating these and their actions, reviewing actions with the responsible staff member and collating information updates. These duties are required to be completed within set timescales.
- Actively manage the document management system, ensuring there is an accurate and easily accessible audit trail of all key project level documentation and decisions made such as business cases and other key approvals, ensuring formal sign off is documented. This will include tracking documents as they progress through approvals, to ensure the PMO obtain approval information which occurs outside of the Project and Programme Boards it attends.
- Administratively support the PMO Manager in the maintenance and continuous improvement of programme standards, templates and processes to ensure that EDC project teams have access to up-to-date guidance.
- Assist the PMO Manager in conducting annual assurance reviews to ensure all templates and processes are being followed correctly.
- Where required, support the collation of Programme level information such as programme plans, risk and issue registers.
- Assist the PMO in the tracking of annual KPI and performance data by compiling responses from relevant teams on a quarterly basis and keeping a log of progress throughout the year and for the business plan period.
- Suggest improvements to EDC's working practices, where relevant.
Excellent time management and organisational skills – able to complete a range of tasks, filtering workload according to priorities and meeting tight deadlines. Intermediate standard IT skills in Microsoft Outlook, Excel and Word as a minimum. Experience of undertaking administrative duties such as diary management. Ability to maintain accurate and up to date records with strong attention to detail. Ability to manage multiple requests and competing priorities. Good verbal communication skills – able to speak confidently regarding their role. Team player, working flexibly as part of a small team with demanding targets. Self-starter attitude with proven problem-solving skills. Good general standard of education, with strong literacy and numeracy skills. To be amiable, professional and approachable.
Hours: Full Time
Location: The Observatory, Castle Hill, Ebbsfleet
Deadline to apply: Wednesday 9th July (10am)
To view the role in full and apply, head to: www.ebbsfleetgardencity.org.uk/work-for-us
Business Support Officer in Folkestone employer: Ebbsfleet Development Corporation
Ebbsfleet Development Corporation is an exceptional employer, dedicated to fostering a vibrant and sustainable community in North Kent. With a supportive work culture that values collaboration and innovation, employees benefit from flexible working arrangements and opportunities for professional growth within a pioneering project that shapes the future of urban living. Join us in making a meaningful impact while enjoying a fulfilling career in a dynamic environment.
Contact Detail:
Ebbsfleet Development Corporation Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Officer in Folkestone
✨Tip Number 1
Familiarise yourself with the Ebbsfleet Development Corporation's projects and goals. Understanding their mission to create a sustainable community will help you align your answers during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks effectively. Since the role requires excellent time management, consider using tools like to-do lists or digital planners to showcase your ability to prioritise and meet deadlines.
✨Tip Number 3
Network with current or former employees of the Ebbsfleet Development Corporation. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during your interview.
✨Tip Number 4
Prepare to discuss your problem-solving skills in detail. Think of specific examples where you've successfully navigated challenges in previous roles, as this will demonstrate your capability to handle the dynamic nature of the Business Support Officer position.
We think you need these skills to ace Business Support Officer in Folkestone
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Business Support Officer. Focus on your administrative skills, time management, and any experience with document management systems.
Craft a Strong Cover Letter:In your cover letter, express your enthusiasm for the role and the organisation. Mention specific examples of how your skills and experiences make you a great fit for the position, particularly in relation to supporting project governance and managing documentation.
Highlight Key Skills:Emphasise your intermediate IT skills, especially in Microsoft Outlook, Excel, and Word. Also, showcase your ability to manage multiple tasks and priorities effectively, as these are crucial for the role.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Business Support Officer.
How to prepare for a job interview at Ebbsfleet Development Corporation
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Business Support Officer. Be prepared to discuss how your skills and experiences align with these duties, especially in areas like document management and administrative support.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and organisational skills, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Highlight any specific tools or methods you use to stay organised.
✨Demonstrate Teamwork
As a Business Support Officer, you'll be part of a small team. Be ready to share examples of how you've worked collaboratively in previous roles. Emphasise your ability to be flexible and support your colleagues when needed.
✨Prepare for Questions on Problem-Solving
This position requires a self-starter attitude and proven problem-solving skills. Think of scenarios where you've identified issues and implemented solutions. Be ready to discuss these during the interview to showcase your proactive approach.
