Location: South Manchester, office-based role
Job Purpose
Is responsible for providing financial and administrative support to the finance function of a rapidly growing specialist IT company. The role involves processing invoices, monitoring expenditure, maintaining accurate financial records, reconciling accounts, and assisting with budgeting and financial reporting. The post holder will work closely with the Finance, Procurement, and sales teams to ensure that costs are accurately recorded, budgets are monitored, and payments are processed efficiently.
Key Responsibilities
- Process supplier invoices, purchase orders, and payment requests.
- Process sales orders, invoices and agree pricing
- Verify invoices against purchase orders, delivery notes and contractual agreements.
- Maintain accurate financial records and ensure transactions are recorded in the accounting system.
- Assist with accounts payable and accounts receivable activities.
- Reconcile supplier statements and investigate discrepancies.
- Ensure invoices are correctly coded to the relevant cost centres, projects and general ledger accounts.
2. IT Budget and Cost Monitoring
- Assist in preparing and monitoring the company’s annual budget.
- Track expenditure on hardware, software licences, cloud services, IT support, maintenance and telecommunications.
- Identify budget variances and report them to the Financial Director/ Financial Controller
- Maintain records of IT contracts, renewals, subscriptions and recurring payments.
- Support cost-control initiatives and identify opportunities to reduce unnecessary IT expenditure.
3. Procurement and Supplier Management
- Assist with IT purchasing and procurement processes.
- Liaise with suppliers regarding invoices, payment queries, quotations, and account discrepancies.
- Maintain supplier records and ensure financial documentation is complete.
- Track purchase orders and outstanding invoices.
- Support the review of supplier contracts and service agreements from a financial administration perspective.
4. Financial Reporting and Reconciliation
- Prepare regular reports on expenditure, outstanding invoices, and budget utilisation.
- Assist with month-end and year-end financial procedures.
- Maintain records of IT assets purchased, including computers, laptops, servers, and other equipment, in coordination with the IT asset management team.
- Provide financial information to support management decisions.
5. Compliance and Record Keeping
- Ensure financial transactions comply with company policies and procedures.
- Maintain organised records of invoices, purchase orders, receipts, and supplier agreements.
- Follow approval procedures and internal financial controls.
Person Specification
Skills and Qualifications
- A qualification/ working towards a qualification in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
- Previous experience in a finance, accounts, or administrative role.
- Exceptional knowledge of Microsoft Excel and other Microsoft Office applications.
- Experience using accounting or financial management systems.
- Strong numerical, analytical, and organisational skills.
- Excellent attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to manage competing priorities and meet deadlines.
- Accuracy and attention to detail.
- Problem-solving and analytical thinking.
- Confidentiality and professional integrity.
- Teamwork and collaboration.
- Time management and prioritisation.
- Customer service and supplier relationship management.
- Proactive approach to identifying financial discrepancies and cost‑saving opportunities.
- Competitive salary and incentive structure
- Comprehensive health and wellness benefits, including private health insurance
- Collaborative and innovative work environment
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