At a Glance
- Tasks: Process purchase invoices, manage workflows, and support the finance team.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Competitive salary, training opportunities, and a chance to grow your career.
- Other info: Great opportunity for career advancement and skill development.
- Why this job: Be part of a vital team that keeps the company running smoothly.
- Qualifications: Attention to detail and experience with accounting systems preferred.
The predicted salary is between 25000 - 30000 € per year.
Responsibilities
- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines.
- To provide support to the Purchase to Pay and Expenses Manager and other team members.
- To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager.
- To be an active member of the Finance team, Purchase Ledger.
- Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements.
- Process 350 - 400 purchase invoices per week.
- Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines.
- Match invoices to purchase orders.
- Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix.
- Constantly review and manage Purchase Ledger workflow tasks.
- Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return.
- Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS).
- Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines.
- Reconcile supplier statements to Qube Purchase Ledger system every month.
- Use Purchase ledger KPI Dashboard to identify areas for focus and improvement.
- Deal with suppliers and staff regarding purchase order, invoice and payment queries, in a timely and professional manner.
- Process weekly BACS payment runs in accordance with agreed timetables.
- Adhere to Purchase Ledger control procedures.
- Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to.
- Review and follow up debit balances to clear within agreed timelines.
- Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube Systems.
- Confident systems user, preferably with experience of using various P2P/ERP systems.
- Assist with the review and maintenance of the Purchase Ledger user guide.
- Assist with KPI reporting and Purchase Ledger housekeeping tasks.
- Assist with user system queries and new user training.
Qualifications
- To continuously develop and improve.
- To attend training, meetings and events as required by the organisation.
- To comply with company policy and best practice in security, legal and regulatory compliance.
- To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role.
Purchase Ledger Clerk employer: Eaton
As a Purchase Ledger Clerk, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our company offers comprehensive training opportunities, a collaborative team culture, and a commitment to maintaining high standards of accuracy and efficiency in financial processes. Located in a vibrant area, we provide a unique chance to be part of a forward-thinking finance team dedicated to excellence and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Clerk
✨Tip Number 1
Network like a pro! Reach out to people in the finance sector, especially those who work with Purchase Ledger. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Get your interview game on point! Research common questions for Purchase Ledger roles and practice your answers. We all know confidence is key, so the more prepared you are, the better you'll shine.
✨Tip Number 3
Show off your skills! If you've got experience with P2P/ERP systems or handling VAT, make sure to highlight that in conversations. We want to see how you can bring value to the team!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our awesome finance team.
We think you need these skills to ace Purchase Ledger Clerk
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience with processing invoices, managing supplier queries, and using accounting systems. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:Since this role involves a lot of number crunching and document processing, it's crucial to demonstrate your attention to detail. Include examples of how you've ensured accuracy in past roles, especially when dealing with invoices and VAT.
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in finance roles!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Eaton
✨Know Your Numbers
Brush up on your knowledge of purchase ledger processes and key metrics. Be ready to discuss how you’ve handled high volumes of invoices in the past, as well as your experience with VAT and CIS. This shows you’re not just familiar with the role but also understand its impact on the business.
✨Showcase Your Systems Savvy
Familiarise yourself with common P2P/ERP systems, especially if you have experience with SAP or Concur. Be prepared to share specific examples of how you've used these systems to improve efficiency or resolve issues. This will demonstrate your technical skills and adaptability.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in the role, such as dealing with invoice discrepancies or supplier queries. Prepare concise examples of how you would handle these situations, highlighting your problem-solving skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the challenges they face in the Purchase Ledger, or how success is measured in the role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
