Purchase Ledger Clerk in Penyffordd

Responsibilities

• To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines.
• To provide support to the Purchase to Pay and Expenses Manager and other team members.
• To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager.
• To be an active member of the Finance team, Purchase Ledger.
• Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements.
• Process 350 - 400 purchase invoices per week.
• Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines.
• Match invoices to purchase orders.
• Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix.
• Constantly review and manage Purchase Ledger workflow tasks.
• Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return.
• Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS).
• Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines.
• Reconcile supplier statements to Qube Purchase Ledger system every month.
• Use Purchase ledger KPI Dashboard to identify areas for focus and improvement.
• Deal with suppliers and staff regarding purchase order, invoice and payment queries, in a timely and professional manner.
• Process weekly BACS payment runs in accordance with agreed timetables.
• Adhere to Purchase Ledger control procedures.
• Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to.
• Review and follow up debit balances to clear within agreed timelines.
• Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube.

Systems

• Confident systems user, preferably with experience of using various P2P/ERP systems.
• Assist with the review and maintenance of the Purchase Ledger user guide.
• Assist with KPI reporting and Purchase Ledger housekeeping tasks.
• Assist with user system queries and new user training.
• SAP Concur expenses management system.

Qualifications

• To continuously develop and improve.
• To attend training, meetings and events as required by the organisation.
• To comply with company policy and best practice in security, legal and regulatory compliance.
• To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role.
• To ensure H&S responsibilities are fulfilled.
• To complete any other duties as required.
• Extensive experience of working in a busy purchase ledger function.
• Professionalism, discretion and confidentiality.
• Attention to detail and dedication to producing quality, error-free work.
• Efficient and organised in approach.
• Proactive in keeping managers and colleagues updated and making them aware of any issues.
• Strong interpersonal skills to facilitate good working relationships with colleagues around the business.
• Reliable with strong work ethic.
• Proficient with Microsoft applications including Teams, SharePoint, Outlook, Word and Excel.
• Basic bookkeeping knowledge would also be preferable.
• Experience of Accounts Receivable processes would be extremely beneficial.
• A full UK driving licence.