Compliance Administrator in Malvern

This is a fixed term appointment for 2 years. This role will suit someone who enjoys working systematically, is confident using digital compliance systems, and has the ability to follow through on actions. You will need to be proactive in chasing outstanding items, pragmatic in solving issues, and committed to helping the College maintain the highest standards of safety and compliance.

You will be a highly organised and diligent administrator with strong attention to detail and excellent record-keeping skills. With a clear understanding of statutory compliance requirements and the importance of accurate documentation, you will play a central role in supporting the Estates Department to ensure the College meets all health, safety, and compliance obligations.

The Estates Department manages the maintenance, operation, security, and development of a large and varied estate that includes academic buildings, boarding accommodation, historic architecture, sports facilities, and commercial spaces. The department supports the College's mission by ensuring that all sites are safe, well maintained, and fit for purpose. The Estates and Compliance function plays a vital role in ensuring operational continuity, statutory compliance, and safety standards across the estate.

The Compliance Administrator supports this function by maintaining accurate records, coordinating inspection schedules, and assisting colleagues in ensuring that compliance evidence is complete and up to date.

Reporting to the Head of Estates and Compliance, the Compliance Administrator is responsible for the coordination and administration of compliance-related tasks across the College. The role requires meticulous attention to detail, accuracy in maintaining records, and proactive support for the estates and compliance team. This is a key supporting role, ensuring that compliance information is properly logged, actions are followed up, and documentation is readily available for audits, inspections, and regulatory reviews.

Working under the direction of the Head of Estates and Compliance, you will coordinate compliance records, track statutory inspections, and support the smooth operation of health and safety systems. You will provide administrative support for audits, inspections, and committee meetings, ensuring information is clear, accurate, and accessible.

In accordance with the provisions of the Health and Safety at Work Act 1974 (as amended) and the Management of Health and Safety at Work Regulations 1999 (as amended), you must take reasonable care not to endanger yourself or other persons whilst at work. You must co-operate with the College to enable it to comply with its legal duties for Health and Safety. They are committed to safeguarding and promoting the welfare of its pupils and expect all employees to share this commitment.

Employees must, at all times, have regard to the need to safeguard and promote the welfare of children in line with the provisions of the Children Act 2004 (as amended) and Keeping Children Safe in Education (as amended) and be fully aware of, and understand, the duties and responsibilities that apply to their role in relation to these requirements. All employees must attend appropriate training in accordance with College and local Safeguarding Board stipulations.

Candidates must be prepared to undergo child protection screening and an Enhanced DBS check. They will seek references on short-listed candidates that will include questions about past disciplinary actions or allegations in relation to behaviour with children and may approach previous employers for information to verify particular experience or qualifications before interview.