Schools Engagement Coordinator

Eastside is looking for a full time Schools Engagement Coordinator (SEC) to provide administrative and coordination support to our busy Schools Team for 12 months from January 2027 - January 2028, with the possibility of extending beyond this period.

Working closely with the Schools and Marketing Team, the SEC will support the delivery and growth of our schools programmes, in particular Eastside Schools Workshops, Spoken Word Power, Artists in Residence and Creativity Live. The SEC will help to develop relationships with schools, designing and delivering marketing content for newsletters and social media, following up on enquiries and bookings, coordinating projects and keeping communications and administration running smoothly. This is a varied, hands-on role suited to someone who is highly organised, proactive, confident communicating with schools and able to manage multiple priorities.

Experience in arts education, schools engagement, cultural engagement or a related field is desirable, alongside a genuine commitment to increasing access to creative opportunities for children and young people.

Eastside is committed to celebrating diversity and particularly welcomes applications from those who are currently underrepresented in the cultural sector.

MAIN DUTIES

• Oversee the day-to-day administration and the booking process of Eastside School Workshops from start to finish, including servicing booking enquiries, promotion, scheduling, artist/school liaison and evaluation.
• Support the process of reviewing and amending resources for workshops.
• Support the day-to-day coordination of Eastside’s Flagship Programmes (Spoken Word Power, Artists in Residence & Creativity Live) from start to finish, including recruiting and contracting facilitators and schools, scheduling complex timetables of workshops and proactively problem-solving to ensure the smooth-running of all programmes.
• Support the Head of Programmes & Engagement with the coordination of Eastside’s BFI Film Academy Year Round Programme, including recruiting and communicating logistics with facilitators and liaising with partners.

Communications

• Be a confident and reliable lead point of contact for all stakeholders connected to Eastside's schools programme, including school senior leadership teams, teachers, creative facilitators and staff at partner venues.
• Support the Marketing & Communications Manager in delivering the marketing & communications plan for the Schools Team, including drafting copy, selecting images, creating and building Mailchimp newsletters, managing test sends and drafting social media content.
• Work with the Marketing Manager to develop and deliver marketing activity to promote Eastside School Workshop bookings and other income-generating schools programmes and identify creative opportunities to increase awareness, engagement and income.
• Liaise and collaborate with Eastside’s creative facilitators to ensure they feel supported and are confident in delivering the highest quality workshops.

Event Coordination

• Support the coordination of key Eastside events, e.g. teacher and artist training, high profile large-scale sharing events for schools, corporate events, fundraising events.
• Manage event volunteers, providing briefings and all relevant information.

Other Duties

• Carry out the financial administration for the Schools Team, including issuing and processing invoices.
• Visiting projects and providing feedback to both the Eastside Schools Team and our Facilitators.
• Assisting with the delivery and maintenance of systems for monitoring, evaluation and reporting across schools projects and the wider organisation, ensuring project outcomes and impacts are effectively tracked and reported.
• Actively participate in Eastside weekly team meetings and wider Eastside activities including annual away days and wider team events and development activities.

Reports to:Schools Engagement Manager and works closely with the Marketing and Communications Manager & Head of Programmes & Engagement

PERSON SPECIFICATION

Knowledge & Experience:

• minimum of 2 years experience working in an arts educational setting, cultural organisation or equivalent
• good understanding of the day-to-day challenges in the educational and cultural landscape and an appreciation of how schools, teachers and young people typically engage with creative / cultural providers

Skills & Abilities:

• able to pick up workstreams quickly and hit the ground running
• excellent communication skills, both written and verbal
• highly proficient in the use of Google Suite, particularly Google Sheets, MailChimp and Canva (or similar graphic design software)
• excellent attention to detail
• highly organised & capable of working on a number of busy, complex programmes simultaneously

Qualities & Behaviours:

• friendly, positive and helpful demeanour
• clear and confident communicator
• forward thinking, methodical and measured approach to work
• calm under pressure, with a practical approach to problem solving
• ability to deal sensitively and effectively with people representing diverse interest groups
• committed to the aims and ethos of Eastside

HOURS, PAY AND BENEFITS

• Salary Band £24,500 - £27,500 dependent on skills and experience
• Full time from 5th January 2027 to 4th Jan 2028
• Working Hours: 9am - 5pm, with occasional evening or weekend work dependent on project need, with time off in lieu. Some flexibility is available.
• Location: Eastside's office on Hackney Road, E2 7NX with options for some flexible home working and visits to workshops throughout London and UK as required.

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