At a Glance
- Tasks: Coordinate exciting events and ensure seamless catering logistics at the iconic Etihad Stadium.
- Company: Join a dynamic team at a leading venue known for hosting unforgettable experiences.
- Benefits: Enjoy private medical insurance, generous holiday allowance, and complimentary meals on shift.
- Other info: Flexible hours with opportunities for career growth in a fast-paced environment.
- Why this job: Be part of a vibrant events team and make every occasion memorable for clients and guests.
- Qualifications: Experience in event planning and strong organisational skills are essential.
The predicted salary is between 27000 - 33000 £ per year.
The Event Planning Coordinator is responsible for coordinating all conference and event catering requirements and associated logistics at the Etihad Stadium. Working closely with Sales, Hospitality Operations and other internal departments, the role ensures that event requirements are accurately planned, communicated and delivered within agreed timelines. Supporting a busy year-round events calendar, including conferences, corporate functions, private dining and large-scale matchday hospitality, the successful candidate will play a key role in ensuring seamless communication between clients and operational teams to support efficient delivery and a high-quality client and guest experience. The role also supports the commercial administration of events, including cost tracking, purchase orders and billing information, ensuring accurate records are maintained throughout the planning process.
Day to Day Key Responsibilities
- Event Planning & Coordination: Coordinate catering requirements and associated logistics for conferences, corporate events, private functions and matchday hospitality. Act as a key point of contact for the Sales team regarding catering arrangements in the lead-up to events. Ensure all catering requirements, guest numbers, timings and service arrangements are clearly communicated within agreed deadlines. Support the planning and coordination of multiple events simultaneously across a busy venue calendar.
- Client & Stakeholder Management: Liaise with Sales, Hospitality Operations, Culinary and other internal departments to ensure event requirements are understood and coordinated. Attend client meetings, final detail meetings and venue site visits to advise on catering arrangements. Maintain effective communication between clients and operational teams throughout the planning process.
- Event Administration & Communication: Prepare and distribute comprehensive event documentation, ensuring information is accurate and up to date. Communicate changes to event specifications promptly to relevant stakeholders. Support the coordination of catering arrangements across different hospitality spaces and event formats.
- Commercial & Financial Administration: Obtain and record catering quotations and associated event costs, compare them against agreed event budgets and quoted terms, and flag discrepancies or potential savings to the relevant budget or contract owner. Ensure all event-related costs are accurately captured and communicated for billing purposes.
- Event Operations: Work closely with operational teams to ensure planned catering arrangements can be delivered effectively. Assist with event delivery when required, supporting the wider Hospitality team during busy periods. Support post-event reviews and the communication of feedback to relevant stakeholders.
- Health, Safety & Compliance: Ensure event planning and coordination activities follow company policies and venue procedures. Promote safe working practices across all event teams.
Skills, Knowledge and Expertise
- Essential: Previous experience in event planning, coordination or administration within a hospitality, catering or events environment. Strong organisational skills with the ability to coordinate multiple events and competing deadlines. Excellent written and verbal communication skills. Ability to build effective working relationships with clients, colleagues and internal stakeholders. Strong attention to detail, particularly when preparing event documentation and financial information. Confident using Microsoft Office, particularly Word, Excel and Outlook. Good numerical skills with the ability to manage quotations, costs and billing information accurately. A proactive, flexible and customer-focused approach.
- Desirable: Experience working within a stadium, arena, conference centre, hotel or other large-scale events venue. Qualification in Events Management, Hospitality Management or a related discipline.
Why Join Us?
- Private Medical Insurance (Vitality) – including Virtual GP access and rewards
- Group Life Assurance – 4x salary paid to your nominated beneficiary
- Birthday Day Off – an extra day to celebrate
- Complimentary Meals on Shift – breakfast, lunch, fruit and hot drinks
- Employee Assistance Programme & Wellbeing Platform – including counselling support
- Company Pension Scheme
- Generous Holiday Allowance – plus bank holidays
- Career Development Opportunities – with progression across the campus
Event Planning Coordinator in Manchester employer: Eastlands Venue Services Limited
Eastlands Venue Services Limited is an exceptional employer, offering a dynamic work environment at the iconic Etihad Stadium. With a strong focus on employee growth and development, we provide comprehensive training and opportunities for advancement within our retail operations team. Our culture promotes teamwork and innovation, ensuring that every team member plays a vital role in delivering match day excellence while enjoying the unique atmosphere of one of the UK's premier sporting venues.
Contact Details:
Eastlands Venue Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Planning Coordinator in Manchester
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
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Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Eastlands Venue Services Limited. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Eastlands Venue Services Limited
Don't be shy about reaching out to Eastlands Venue Services Limited directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Event Planning Coordinator in Manchester
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Eastlands Venue Services Limited and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Eastlands Venue Services Limited
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
