Senior Buyer

• Reporting to: Head of Procurement
• Start
• Date: Immediate
• Working
• Probation
• Period: 3 months
• Job
• Type: Full Time, Permanent
• Job
• Scope

The Senior Buyer will play a crucial role in ensuring the smooth operation of the procurement function and will need to have excellent communication and negotiation skills, as well as a strong understanding of the market and the materials required for Maintenance & Projects.

They will need to be highly organised, with the ability to manage multiple projects simultaneously and work effectively under pressure.

Responsibilities

• Conduct market research and analysis to identify potential suppliers for materials required on projects and onboard suppliers.
• Lead and coordinate procurement activity for both Projects and Maintenance.
• Prepare and issue purchase orders to approved suppliers and support Buyers in buying duties.
• Negotiate pricing and terms with suppliers to ensure best value for the company.
• Maintain accurate records of all purchases and liaise with the finance team to ensure timely payment of invoices.
• Resolve any issues or disputes with suppliers in a timely and professional manner.
• Develop and maintain strong relationships with suppliers to ensure continuity and reliability of supply.
• Work closely with the project teams to ensure materials are delivered on time and to the required specifications.
• Continuously seek opportunities to improve processes and reduce costs in the procurement function.
• Support project teams, including those based at site, to comply with the full requirements of the Integrated Management System (IMS) and any additional client specifications within the scope of QSHE.
• Ensure the company meets all variants of electrical accreditation requirements as requested by the Directors and Head of QSHE Compliance.
• Audit and evidence company practices, delivering continuous improvement across the compliance functions, specifically through regular auditing of compliance to the electrical safe systems of work, relevant documentation held on the IMS and associated standards.
• Act as a champion of compliance, reinforce health, safety and welfare at all times and support colleagues across the business to meet the standards expected.
• Represent the company in a positive and professional way at all times.
• Uphold all the values of the company at all times.
• Source materials aligned to specifications, drawings and commercial requirements.
• Support reactive and planned maintenance procurement.
• Monitor supplier performance, quality and delivery.
• Supplier Relationship Management
• Build and maintain strong supplier relationships.
• Resolve disputes, delays, delivery issues and discrepancies.
• Coordination With Internal Teams
• Collaborate daily with project managers, engineers, commercial teams and contract managers.
• Ensure timely material delivery aligned with project programmes and maintenance SLAs.
• Work closely with Finance to ensure accurate invoicing and PO compliance.
• IMS, Compliance & Documentation
• Ensure compliance with EWC’s Integrated Management System (IMS).
• Support internal audits and maintain procurement documentation.
• Support compliance with electrical safe systems of work, accreditation requirements and QSHE standards.
• Continuous Improvement & Cost Reduction
• Identify opportunities to streamline procurement processes and reduce cost.
• Standardise materials, suppliers and buying approaches across the business.
• Reduce reactive buying and enhance planned procurement.
• Representation & Professional Conduct
• Represent EWC professionally at all times.
• Uphold company values and support a positive culture of compliance and collaboration.
• Knowledge
• Degree/Diploma in Procurement (Essential).
• Proficient in the full Microsoft Office package.
• Good technical knowledge and understanding of Mechanical, Electrical and Domestic components.
• Hold a current CSCS / ECS Card.

Skills & Behaviours

• Ability to establish strong relationships with internal and external teams including suppliers and subcontractors.
• Excellent verbal and written communication skills.
• Ability to lead, coordinate and support buying activity.
• Strong negotiating capability.
• Track record of building effective teams, forming positive and motivational relationships.
• Research and reporting skills, able to review information and present it in an accessible way.
• Maintain accurate records and use a range of digital packages to communicate strategic and operational information.
• Excellent planning, accuracy, organisational skills and attention to detail.
• Team player.
• Polite telephone manner with excellent written and verbal communication skills.
• Flexible approach and adaptability to change.
• Drive to deliver high quality work and succeed.
• Confidence and willingness to use initiative.
• Other
• Ability to be flexible and to travel to multiple locations to support business needs.
• Appreciation that there might be out of hours working, agreed in advance.
• Work location requirements: 3 days per week based in Perivale and 2 days per week based in Dock Street, London. (Travel to additional sites may be required.)
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