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- Tasks: Manage recruitment, onboarding, and HR administration across multiple sites.
- Company: Join a dynamic team focused on employee wellbeing and professional growth.
- Benefits: Full-time role with competitive salary and opportunities for development.
- Other info: Supportive environment with opportunities for career advancement.
- Why this job: Make a real impact in shaping a positive workplace culture.
- Qualifications: 3 years of HR experience and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Reporting to: Senior HR Manager
Start Date: Immediate
Working Hours: Mon – Fri, 8am – 5pm
Probation Period: 6 months
Job Type: Full Time, Permanent
Job Location: Southgate, Office Based, Various sites
Responsibilities
- Recruitment & Onboarding
- Manage end-to-end administrative recruitment processes: posting vacancies, managing applications, coordinating interviews, and supporting offer management.
- Support hiring managers in organising shortlisting, interviews, and reference checks.
- Ensure onboarding and induction processes run smoothly, including the accurate setup of employee records on HR systems (Cezanne HR, SharePoint).
- HR Administration & Process
- Maintain and update employee training, personal, and compliance records on a daily basis.
- Monitor and update training and development records on HRIS (Cezanne & Litmos Training platform), ensuring all training data is accurate and up to date.
- Follow up to ensure the correct process is followed when booking internal and external trainings.
- Support project and maintenance teams, including on-site staff, to ensure HR processes are followed at all stages.
- Conduct and track DBS checks, attendance, and other compliance-related tasks.
- Support continuous improvement of HR systems, processes, and templates.
- Manage the effective operation of the Integrated Management System (IMS) and other HR administrative tools.
- Workforce Support & Development
- Assist managers across multiple sites with HR administration and workforce-related queries.
- Conduct regular site visits to support HR activities and ensure smooth operations.
- Support the coordination of employee training and development initiatives, ensuring timely completion and compliance with organisational requirements.
- Build and maintain positive working relationships with stakeholders at all levels.
- Promote the company’s values, wellbeing, and professional standards in all HR activities.
- Employee Relations
- Provide practical support to managers on day-to-day HR matters, including performance reviews, return-to-work meetings, and routine employee relations issues.
- Prepare and maintain accurate documentation (letters, case notes, meeting records) ensuring consistency and compliance with company processes.
- Support managers to resolve workplace matters constructively, promoting positive employee experiences.
- Escalate complex issues to the Senior HR Manager while maintaining oversight of administrative processes.
Essential – Skills & Knowledge
- Minimum 3 years’ experience in HR administration or a generalist support role.
- Experience supporting recruitment, onboarding, and workforce administration.
- Strong organisational skills with the ability to manage multiple priorities.
- Comfortable working across multiple sites.
- Excellent interpersonal skills, with the ability to build credibility with managers and employees.
- Excellent IT skills, particularly advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis, and reporting).
- Proficiency in HR systems such as Cezanne HR, SharePoint, and attendance/IMS tools.
Desirable
- Experience in a multi-site or project-based organisation.
- CIPD level 5 qualification or working towards CIPD.
HR Coordinator employer: East West Connect Ltd
Contact Detail:
East West Connect Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for HR roles, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially if they value employee wellbeing and development. Think about how your experience aligns with their values and be ready to share specific examples.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your experience in recruitment, onboarding, and HR administration. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Show Off Your Skills: Don’t forget to showcase your IT skills, especially with Microsoft Excel and HR systems like Cezanne HR. We’re keen on seeing how you can use these tools to make our processes smoother.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at East West Connect Ltd
✨Know Your HR Stuff
Make sure you brush up on your HR knowledge, especially around recruitment and onboarding processes. Familiarise yourself with the tools mentioned in the job description, like Cezanne HR and SharePoint, so you can confidently discuss how you've used similar systems in the past.
✨Showcase Your Organisational Skills
As an HR Coordinator, you'll need to juggle multiple tasks. Prepare examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and demonstrate your organisational prowess.
✨Build Rapport with Interviewers
Remember, HR is all about relationships! Practice your interpersonal skills by engaging with your interviewers. Ask them about their experiences at the company and share your enthusiasm for promoting positive employee experiences.
✨Prepare for Compliance Questions
Given the emphasis on compliance in the role, be ready to discuss how you've handled compliance-related tasks in the past. Think about specific situations where you ensured adherence to policies and procedures, and be prepared to explain your approach to maintaining accurate records.