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- Tasks: Join our team as a Divisional PA, managing admin tasks and supporting senior managers.
- Company: East Lancashire Hospitals NHS Trust provides high-quality healthcare to over 600,000 people.
- Benefits: Enjoy a fixed-term role with opportunities for professional growth and development.
- Why this job: Be part of a respected organisation known for safe, personal, and effective care.
- Qualifications: Experience in a similar role and strong IT skills are essential.
- Other info: This is a 12-month fixed-term position, perfect for motivated individuals.
The predicted salary is between 30000 - 42000 £ per year.
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Divisional Personal Assistant, Blackburn
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Client:
East Lancashire Hospitals NHS Trust
Location:
Blackburn, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
08996d2528e6
Job Views:
7
Posted:
12.07.2025
Expiry Date:
26.08.2025
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Job Description:
Job overview
An exciting opportunity has arisen for a Divisional PA to join the Management Team in the division of Surgery and Anaesthetics. We are looking for fixed term cover for 12 months.
We are looking for an enthusiastic, motivated individual who has the ability to work independently and also as part of the wider team.
Main duties of the job
Experience as a PA would be advantageous given the demands of the role and a knowledge of Surgery would be beneficial. Minute taking experience is essential as is the ability to multitask. You will need to be organised with the ability to manage competing demands on a daily basis.
The role involves a wide range of administrative tasks, taking personal responsibility and initiative for assigned projects as required and providing a comprehensive secretarial service.
Working for our organisation
At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work.
Detailed job description and main responsibilities
You are expected to understand the role and objectives of the Directorate and Divisional Managers and assist them by filtering and prioritising telephone calls, e-mails, correspondence, and requests for meetings, etc., to ensure they are able to focus on strategic key issues.
The role involves handling highly contentious and very sensitive confidential information of a personal and political nature. The post holder is expected to work flexibly to support other Managers and Clinical Directors as required, in the absence of their PA.
Person specification
Qualifications
- RSA II / ULCI – IV or equivalent
- GCSE English – level 4 or above or equivalent.
- ECDL
- Shorthand qualification
Experience
- Extensive experience of working in the NHS or similar organisation undertaking secretarial/administrative duties.
- Extensive experience of working with senior managers.
- Experience in a similar role with in depth knowledge of Business Administration systems and processes
- Experience of communicating with internal and external contacts, explaining processes and giving accurate information in response to enquiries.
- Ability to take minutes and structure agendas.
- Experience of delivering to targets and objectives.
- Understanding and experience in preparation of straightforward letters and minutes
Knowledge
- Proven, well developed IT skills to include knowledge of Outlook, Excel, Powerpoint and other relevant software.
- Knowledge of current NHS agenda and targets
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Divisional Personal Assistant employer: East Lancashire Hospitals NHS Trust
Contact Detail:
East Lancashire Hospitals NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Divisional Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific demands of the Divisional Personal Assistant role by researching the Surgery and Anaesthetics division. Understanding their objectives and challenges will help you tailor your approach during interviews.
✨Tip Number 2
Network with current or former employees of East Lancashire Hospitals NHS Trust, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss your experience with minute-taking and managing competing demands. Be ready to share specific examples that demonstrate your organisational skills and ability to multitask effectively.
✨Tip Number 4
Stay updated on current NHS agendas and targets, as this knowledge will not only impress during interviews but also show your commitment to the role and the organisation's mission.
We think you need these skills to ace Divisional Personal Assistant
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Divisional Personal Assistant position. Understand the key responsibilities and required qualifications to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience as a Personal Assistant, especially within the NHS or similar organisations. Mention specific tasks you've handled that align with the job requirements, such as minute taking and managing competing demands.
Showcase Your Skills: Clearly outline your IT skills, particularly with software like Outlook, Excel, and PowerPoint. If you have shorthand qualifications or experience in business administration systems, make sure to highlight these in your application.
Craft a Strong Cover Letter: Write a compelling cover letter that not only expresses your enthusiasm for the role but also demonstrates your understanding of the NHS's objectives. Use specific examples from your past experiences to illustrate how you can contribute to the team.
How to prepare for a job interview at East Lancashire Hospitals NHS Trust
✨Showcase Your Organisational Skills
As a Divisional Personal Assistant, you'll need to demonstrate your ability to manage competing demands. Prepare examples of how you've successfully organised tasks or projects in the past, highlighting your multitasking abilities.
✨Familiarise Yourself with NHS Operations
Understanding the workings of the NHS and its current agenda is crucial. Research East Lancashire Hospitals NHS Trust and be ready to discuss how your knowledge can contribute to their goals during the interview.
✨Prepare for Minute Taking
Since minute taking experience is essential for this role, practice summarising meetings or discussions. Be prepared to explain your approach to capturing key points and structuring agendas effectively.
✨Demonstrate Discretion and Confidentiality
You'll be handling sensitive information, so it's important to convey your understanding of confidentiality. Share examples of situations where you've managed confidential information responsibly in previous roles.
