Administrative Assistant

We are looking to appoint a welcoming and organised Admin Assistant to become part of our team at East Dene Primary School. Our school is currently graded ‘Good’ status from Ofsted and is situated in the heart of an area of rich cultural diversity, near to the centre of Rotherham.

What we’re looking for:

• Can act as the first point of contact for enquiries, in person, over the telephone and by email, ensuring all queries are handled efficiently and directed appropriately.
• Can communicate effectively and professionally, respecting the needs of the diverse multi-cultural catchment of the school.
• Can ensure the smooth and effective running of the school office and all administrative systems while being responsible for overseeing various administrative tasks and providing essential support and information to staff, parents, and visitors.
• Assume responsibility for the operation of some office procedures, including but not limited to word processing, record keeping, reprographics, banking transactions, sorting and distribution of mail, and handling medical and reception duties, ensuring smooth and efficient operations.
• Is confident managing a variety of administrative tasks, including record keeping, reception duties, and handling enquiries.
• Has strong IT skills, including word processing, Excel and school systems.
• Can support financial administration, including dinner money, trips, ordering and processing of orders and requisitions.
• Comply with confidentiality and data protection processes, reporting all concerns to the appropriate person.
• Promote the safeguarding and wellbeing of children and report any concerns about the safety of a child to the DSL following school policy and practices.

In return, we can offer:

• A warm and welcoming ethos in the school community.
• Training in all aspects of the role.
• A wider Hub Office community for support and networking.
• An experienced and supportive leadership team.
• Governors who are committed to the well-being of all staff.

Compliance and Safeguarding:

Please note that by submitting an application, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines. CLPT is required under law and guidance to check the criminal background of all employees. Decisions to appoint will be subject to consideration of an enhanced disclosure, including a Barred List check, from the Disclosure and Barring Service. Because of the nature of the work for which you are applying, this post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020).

If shortlisted for an interview you will be required to disclose to us information about any adult cautions (simple or conditional); conditional cautions; convictions in a Court of Law; and this information can be disclosed either verbally at interview or by completing a relevant conviction form after interview if that is your preference. It is an offence for anyone to apply for a role if they are barred from engaging in regulated activity relevant to children.

Childcare (Disqualification) (Applicable to Primary aged Schools):

In accordance with the Childcare Act 2006 and the Childcare (Disqualification) Regulation 2009 the Governors are required to obtain an additional staff disqualification declaration for employees within settings providing care for early years childcare or later years childcare in nursery, primary or secondary school educational settings, or if when directly concerned with the management of such childcare related establishments. This declaration is to confirm that you are not disqualified ‘by association’ to anyone currently residing within your household who is disqualified under the Childcare (Disqualification) Regulation 2009.

Eligibility to work in the UK:

We are legally obliged to ask you to provide evidence of your right to live and work in the UK. If you are successful, we will ask you to provide appropriate documents, such as a passport, visa or full birth certificate and national insurance number to confirm this. (Further details are available from the UK Border Agency website).

CLPT is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. CLPT expects all staff and volunteers to share this commitment. Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post involves working with children and therefore will be subject to an enhanced Disclosure and Barring Service check (DBS). Further information about the Disclosure Scheme can be found at www.gov.uk/disclosure-barring-service-check.

If you are shortlisted for an interview, we shall request two references at this stage to comply with Keeping Children Safe in Education. The academy values diversity and inclusion and welcomes applications from candidates with diverse backgrounds. Equality is promoted and the academy will guarantee an interview to disabled candidates if the essential job criteria is met fully.