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- Tasks: Support HR activities, process overtime claims, and manage staff rotas.
- Company: Join East Ayrshire Council, a diverse and inclusive employer committed to community welfare.
- Benefits: Enjoy a hybrid work model with flexible hours and competitive salary.
- Why this job: Make a real impact in the community while developing your administrative skills.
- Qualifications: Basic Disclosure Scotland application required; references from previous employers needed.
- Other info: Temporary position until March 2026, with opportunities for growth and learning.
The predicted salary is between 26991 - 28260 £ per year.
Location: The Johnnie Walker Bond 15 Strand Street Kilmarnock, KA1 1HU
Salary: £26,991 – £28,260 per year
Contract Type: Temporary
Position Type: Full Time
Hours: 35 hours per week
Work From Home: Hybrid
Job Description
The post plays a pivotal role in supporting the processing of all Human Resource activity for East Ayrshire Council employees employed by the Health and Social Care Partnership. The duties include processing of 4-weekly overtime claims in respect of operational staff and approximately 700 Community Care Officers; calculation of enhancement payments; preparation of budget management reports for Care at Home Area Leads; liaising with operational managers relating to absence management reports (Reviews and Follow-Up Reviews due and overdue); provide advice and guidance on annual leave allocation and updating of staff rotas on management information systems – CHRIS and CM2000.
Requirements
The duties of this post requires the successful applicant to complete a basic Disclosure Scotland application. A formal offer of employment with East Ayrshire Council will only be made once satisfactory clearance has been received. Any information that is disclosed on a basic disclosure will require to be discussed before a formal offer of employment is made.
Employment References
We follow the national guidance in relation to pre-employment checks namely “Safer Recruitment Through Better Recruitment”. With regards to requests for references and in line with this guidance, during your application process you should provide details of a minimum of two appropriate and relevant references, one of which should be from your current or most recent employer. It is also a requirement that the reference from your current or most recent employer is from an appropriate senior manager and it is not a reference from a former peer operating at the same level.
Additional Information
This is a full time temporary post based within Business Support.
The post is temporary until 31/03/2026
Hours of work – Mon-Thu 9am-5pm, Fri 9am-4pm.
The workstyle for this post is ‘Flexible’ – 50% -79% of your time in an office location/ multiple work locations.
You will work at your administrative base or another agreed office location between 2.5 to 4 days per week and only occasionally from home.
The admin base for this post is The Johnnie Walker Bond, Kilmarnock.
East Ayrshire Council is committed to creating a diverse and inclusive workforce and welcomes applications from all members of the community. We encourage applicants from underrepresented groups including Black and Minority Ethnic people, disabled people and LGBT people. We are also keen to decrease occupational segregation and so encourage women to apply for managerial posts and/or roles in which they are underrepresented. East Ayrshire Council is a Disability Confident employer and a Recruit with Conviction Ambassador.
If you require any more information on the post please contact Stephanie Dalziel at stephanie.dalziel@east-ayrshire.gov.uk
If you apply for this post, please add the following email address to your safe sender list to ensure that any MyJobScotland related e-mails go directly to your inbox – noreply@myjobscotland.gov.uk.
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Business Support Admin Assistant - EAY11215 employer: East Ayrshire
Contact Detail:
East Ayrshire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Admin Assistant - EAY11215
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as CHRIS and CM2000. Having a good understanding of these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Reach out to current or former employees of East Ayrshire Council on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview.
✨Tip Number 3
Prepare to discuss your experience with budget management and HR processes, as these are key aspects of the role. Think of specific examples where you've successfully managed similar tasks, as this will showcase your relevant skills.
✨Tip Number 4
Since the role involves liaising with operational managers, practice your communication skills. Be ready to explain how you would handle absence management reports and provide guidance on leave allocation, as this will be crucial in your day-to-day responsibilities.
We think you need these skills to ace Business Support Admin Assistant - EAY11215
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements. Tailor your application to highlight how your skills and experiences align with the duties of the Business Support Admin Assistant position.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experience in human resources. Mention specific tasks you've handled that relate to processing claims, budget management, or liaising with managers.
Prepare References: Gather at least two relevant references, ensuring one is from your current or most recent employer. Make sure these references are from senior managers rather than peers, as this is a requirement for the application.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at East Ayrshire
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Familiarise yourself with terms like 'overtime claims' and 'absence management reports', as these will likely come up during your interview.
✨Prepare Relevant Examples
Think of specific examples from your past experience that demonstrate your skills in administration, HR processes, or budget management. Be ready to discuss how you've handled similar tasks or challenges in previous roles.
✨Know the Company
Research East Ayrshire Council and their Health and Social Care Partnership. Understanding their values and recent initiatives can help you tailor your answers and show your genuine interest in the organisation.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. This could include inquiries about team dynamics, the tools used for managing staff rotas, or how success is measured in this role. It shows your enthusiasm and engagement.