At a Glance
- Tasks: Support operational staff in an Adult Day Care Service and manage social work information.
- Company: Join East Ayrshire Council, dedicated to community health and care services.
- Benefits: Enjoy a part-time role with flexible hours and a supportive work environment.
- Other info: Diversity and inclusion are key values; all backgrounds are encouraged to apply.
- Why this job: Make a real impact in the community while gaining valuable experience in a caring role.
- Qualifications: Basic Disclosure Scotland clearance required; references from previous employers needed.
The predicted salary is between 25307 - 26367 £ per year.
Job Description
Provide an efficient clerical support service to all employees within the establishment, and assist in the provision of an efficient front line service to service users in order to assist with the promotion, delivery and integration of the Council\'s key objectives; specifically in relation to the Community Plan, Shared Commitments, Single Outcome Agreement and Best Value.
Requirements
The duties of the post involve Regulated Work with children and/or protected adults, as specified in the Protection of Vulnerable Groups (Scotland) Act 2007. Successful applicants for such posts will be required to become a Protecting Vulnerable Groups (PVG) Scheme member in respect of Regulated Work with either or both of these groups as appropriate, or if they are already a Scheme member, be subject to a PVG Scheme Record Update, before any formal offer of employment can be made by East Ayrshire Council. Please note: PVG members\' records are constantly updated with any new vetting information that arises. Any information that is disclosed on a PVG Scheme Record or Scheme Record Update, if relevant to the post being applied for, will be discussed with the applicant prior to any formal offer of employment being made.
Responsibilities
We follow the national guidance in relation to pre‑employment checks namely \"Safer Recruitment Through Better Recruitment\". With regards to requests for references and in line with this guidance, during your application process you should provide details of a minimum of two appropriate and relevant references, one of which should be from your current or most recent employer. It is also a requirement that the reference from your current or most recent employer is from an appropriate senior manager and it is not a reference from a former peer operating at the same level. If you apply for this post, please add the following email address to your safe sender list to ensure that any MyJobScotland related e‑mails go directly to your inbox - .
The Individual
This is a permanent part‑time post based within Loadhead Early Childhood Centre, Kilmarnock. The hours of work are 10 hours per week to be worked at the direction of the Line Manager. The full time salary of this post is £25,298 - £26,372 per annum. The actual part time salary is £6,199 - £6,462 per annum. If you require further information please contact Elaine Wilson at East Ayrshire Council. East Ayrshire Council is committed to creating a diverse and inclusive workforce and welcomes applications from all members of the community. We encourage applicants from underrepresented groups including Black and Minority Ethnic people, disabled people and LGBT people. We are also keen to decrease occupational segregation and so encourage women to apply for managerial posts and/or roles in which they are underrepresented. East Ayrshire Council is a Disability Confident employer and a Recruit with Conviction Ambassador.
Clerical Assistant in Kilmarnock employer: East Ayrshire Council
East Ayrshire Council is an excellent employer, offering a supportive work environment at the Rosebank Resource Centre in Kilmarnock. With a commitment to diversity and inclusion, employees benefit from flexible part-time hours, opportunities for professional growth, and a culture that values community engagement and employee well-being. Join us to make a meaningful impact in the lives of those we serve while enjoying a rewarding career in public service.
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Assistant in Kilmarnock
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like East Ayrshire Council.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at East Ayrshire Council.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like East Ayrshire Council, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Clerical Assistant in Kilmarnock
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at East Ayrshire Council.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at East Ayrshire Council.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to East Ayrshire Council. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at East Ayrshire Council. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at East Ayrshire Council
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research East Ayrshire Council’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
