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- Tasks: Manage and track project documentation for offshore projects, ensuring quality and efficiency.
- Company: Join a leading engineering firm focused on innovative offshore solutions.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Be a key player in project success while developing your skills in document management.
- Qualifications: 3-5 years experience in document control and strong computing skills required.
- Other info: Dynamic role with the chance to work on large-scale engineering projects.
The predicted salary is between 36000 - 60000 £ per year.
The role is responsible for the processing, quality checking, tracking and reporting for Offshore project documentation. The role is critical to the efficient and effective running of the project. Another main responsibility is the provision and receipt of data and communications to/from contractors and for the reporting of progress to project managers. The job holder will be responsible for supporting the document management function that has direct influence on project budget, time and quality requirements in order that the key shareholders and stakeholders expectations are met.
Principal Accountabilities
- To work within the Document Management function for Offshore projects
- Assist Project Managers & Teams to support document workflow requirements and methods
- To execute the function task of ensuring traceability for all documentation during all phases of the project, including handover and operations
- To be complicit in the implementation and continual adherence of the company’s document control procedures and processes
- Ensure accuracy in storage and ease of retrieval of all project documentation
- To support the document control manager in the development of routines and implementation of improvements for all technical and administrative documentation
- Execute document management verifications towards contractors
- To support all project members with adequate information, training and assistance regarding DM routines and applications
- Monitor incoming documents and drawings, and distribute as appropriate in accordance to a project distribution matrix
- Ensure closure of all document management processes at project end, including the expediting of close out reports, giving an overview of all documentation produced in the project
Knowledge and Skills
Essential:
- Relevant experience in a document controller role (3 to 5 years)
- A good understanding of document management processes and practices
- Previous experience working in large multidiscipline engineering projects within a document control function
- Experience of document management EDMS systems, utilised within a project team
- Strong general computing skills especially MS office, including Outlook; Word; Excel; PowerPoint and Access & MS SharePoint
- Competent, responsible and innovative
- Systematic, proactive and service minded
- Team player and motivated
- Proven experience working under pressure and meeting deadlines
- Strong communication, report writing and presentation skills
- Enthusiastic about learning and pushing technical limits and finding new solutions
- Capable of maintaining positive working relationships while adhering to demanding deadlines
- Track record of adhering to document management procedures
- Excellent attention to detail
- Ability to work across differing projects and work streams simultaneously
Desirable:
- Qualification in document management
- Comfortable in the execution of training for the use of EDMS systems
- Experience of the renewables sector within a document management function
- Knowledge of engineering and construction documentation lifecycles and workflows
Document Controller in London employer: Earthstream
Contact Detail:
Earthstream Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who have experience in document control. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile highlights your relevant experience and skills in document management. Join groups related to engineering projects and document control to stay in the loop and connect with potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of document management processes. Be ready to discuss how you've handled documentation in past projects and how you can contribute to the efficiency of their team.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy to navigate!
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your relevant experience in document management and any specific projects you've worked on that align with our needs. We want to see how your skills match up with what we're looking for!
Showcase Your Skills: Don’t just list your skills; show us how you’ve used them! Whether it’s your experience with EDMS systems or your knack for maintaining positive working relationships, give us examples that demonstrate your capabilities. We love a good story!
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and keep your points concise. We appreciate applications that get straight to the point while still showcasing your personality and enthusiasm for the role.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It helps us keep everything organised and makes sure your application gets to the right people. Plus, it’s super easy to do!
How to prepare for a job interview at Earthstream
✨Know Your Document Management Processes
Make sure you brush up on your understanding of document management processes and practices. Be ready to discuss your previous experience in detail, especially how you've handled documentation in large engineering projects. This will show that you’re not just familiar with the role but have practical insights to offer.
✨Showcase Your Tech Skills
Since the job requires experience with EDMS systems and MS Office, be prepared to talk about your proficiency with these tools. Bring examples of how you've used them effectively in past roles, and if possible, demonstrate your skills during the interview. This will help you stand out as a tech-savvy candidate.
✨Emphasise Teamwork and Communication
As a Document Controller, you'll need to work closely with project managers and teams. Highlight your ability to maintain positive working relationships and communicate effectively under pressure. Share specific examples of how you've collaborated with others to meet deadlines and achieve project goals.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and attention to detail. Think of situations where you had to ensure traceability of documents or manage multiple projects simultaneously. Prepare concise stories that illustrate your systematic and proactive approach to document management.
