Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage and track project documentation for offshore projects, ensuring quality and efficiency.
- Company: Join a leading engineering firm focused on innovative offshore solutions.
- Benefits: Competitive salary, professional development, and a supportive team environment.
- Why this job: Be a key player in exciting projects that shape the future of engineering.
- Qualifications: 3-5 years experience in document control and strong computing skills required.
- Other info: Opportunity to work in a dynamic environment with career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
The role is responsible for the processing, quality checking, tracking and reporting for Offshore project documentation. The role is critical to the efficient and effective running of the project. Another main responsibility is the provision and receipt of data and communications to/from contractors and for the reporting of progress to project managers. The job holder will be responsible for supporting the document management function that has direct influence on project budget, time and quality requirements in order that the key shareholders and stakeholders expectations are met.
Principal Accountabilities
- To work within the Document Management function for Offshore projects.
- Assist Project Managers & Teams to support document workflow requirements and methods.
- To execute the function task of ensuring traceability for all documentation during all phases of the project, including handover and operations.
- To be complicit in the implementation and continual adherence of the company’s document control procedures and processes.
- Ensure accuracy in storage and ease of retrieval of all project documentation.
- To support the document control manager in the development of routines and implementation of improvements for all technical and administrative documentation.
- Execute document management verifications towards contractors.
- To support all project members with adequate information, training and assistance regarding DM routines and applications.
- Monitor incoming documents and drawings, and distribute as appropriate in accordance to a project distribution matrix.
- Ensure closure of all document management processes at project end, including the expediting of close out reports, giving an overview of all documentation produced in the project.
Knowledge and Skills
Essential:
- Relevant experience in a document controller role (3 to 5 years).
- A good understanding of document management processes and practices.
- Previous experience working in large multidiscipline engineering projects within a document control function.
- Experience of document management EDMS systems, utilised within a project team.
- Strong general computing skills especially MS office, including Outlook; Word; Excel; PowerPoint and Access & MS SharePoint.
- Competent, responsible and innovative.
- Systematic, proactive and service minded.
- Team player and motivated.
- Proven experience working under pressure and meeting deadlines.
- Strong communication, report writing and presentation skills.
- Enthusiastic about learning and pushing technical limits and finding new solutions.
- Capable of maintaining positive working relationships while adhering to demanding deadlines.
- Track record of adhering to document management procedures.
- Excellent attention to detail.
- Ability to work across differing projects and work streams simultaneously.
Desirable:
- Qualification in document management.
- Comfortable in the execution of training for the use of EDMS systems.
- Experience of the renewables sector within a document management function.
- Knowledge of engineering and construction documentation lifecycles and workflows.
Document Controller employer: Earthstream
Contact Detail:
Earthstream Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or related fields. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, bring examples of your past work. This could be reports you've created or processes you've improved – it’ll help them see how you can add value.
✨Tip Number 3
Be proactive! If you find a company you’re keen on, don’t wait for them to post a job. Reach out directly through our website and express your interest. Sometimes, creating your own opportunity is the best way to land that dream role.
✨Tip Number 4
Stay organised! Keep track of all your applications and follow up with companies after interviews. A simple thank-you email can go a long way in keeping you top of mind for hiring managers.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your relevant experience in document management and any specific projects you've worked on that align with our needs. We want to see how your skills match up with what we're looking for!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use examples from your past roles to show how you’ve successfully managed documentation processes, met deadlines, and supported project teams. This will help us see your potential impact on our projects.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid jargon and fluff. Make it easy for us to see why you’re a great fit for the role!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and ensure it reaches the right people. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Earthstream
✨Know Your Document Management Processes
Make sure you brush up on your knowledge of document management processes and practices. Be ready to discuss your previous experience in this area, especially how you've handled documentation in large engineering projects. This will show that you understand the critical nature of the role.
✨Showcase Your Tech Skills
Since the job requires strong computing skills, particularly with MS Office and EDMS systems, be prepared to talk about your proficiency with these tools. You might even want to mention specific projects where you used these systems effectively to manage documentation.
✨Demonstrate Your Attention to Detail
Attention to detail is key for a Document Controller. During the interview, provide examples of how you've ensured accuracy in documentation and how you've managed to maintain traceability throughout project phases. This will highlight your capability to meet the demands of the role.
✨Communicate Effectively
Strong communication skills are essential, so practice articulating your thoughts clearly. Be ready to discuss how you've supported project teams and communicated with stakeholders in the past. This will demonstrate your ability to maintain positive working relationships while adhering to deadlines.
