At a Glance
- Tasks: Manage office operations, support executives, and coordinate events in a dynamic environment.
- Company: Join a vibrant team focused on innovation and collaboration.
- Benefits: Enjoy a competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced role with a chance to develop your career in a supportive environment.
- Why this job: Be the backbone of our office and make a real impact on our team's success.
- Qualifications: Strong organisational skills and experience in office management or executive support.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment.
Key Responsibilities
- Office Management
- Oversee the day-to-day management of the office in partnership with the building management team.
- Proactively identify and report maintenance and upkeep issues, attending monthly building reviews.
- Maintain a clean, organised, and professional working environment, including desks and communal areas.
- Manage office supplies and stock levels, ensuring the office is fully equipped at all times.
- Support office moves and internal reconfigurations, including furniture and workspace changes.
- Order company gifts, stationery, and general office supplies.
- Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures.
- Manage incoming and outgoing post, including courier arrangements.
- Maintain an accurate and up-to-date asset register.
- Events Management
- Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events.
- Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements.
- Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams.
- Support the preparation of presentations, communications, and event materials.
- Oversee on-the-day delivery to ensure a high-quality and seamless experience.
- Executive Assistant Support
- Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones.
- Prioritise meetings and resolve scheduling conflicts efficiently.
- Coordinate internal and external meetings, including agendas, materials, and room bookings.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare meeting packs, board papers, and reports as required.
- Manage expense submissions and receipt tracking.
- Monitor deadlines and ensure follow-ups on key actions.
Skills & Experience
- Exceptional organisational and time management skills, with the ability to manage multiple priorities.
- Strong communication and stakeholder management skills across all levels.
- High attention to detail with a proactive, solution-focused approach.
- Ability to work independently and remain calm under pressure.
- Experience coordinating diaries, logistics, events, and administrative processes to a high standard.
- Professional, adaptable, and team-oriented mindset.
- Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams).
- Previous experience in office management, executive support, events, or operations roles preferred.
- Ability to handle confidential information with discretion and professionalism.
Working Hours:
Monday–Thursday: 09:00 – 17:30
Friday: 09:00 – 16:00
Some flexibility required to support events.
Office Manager employer: Eames Consulting
Join a dynamic and supportive team as an Office Manager & Executive Assistant, where your organisational skills will shine in a vibrant office environment. We prioritise employee growth through continuous learning opportunities and foster a collaborative culture that values each team member's contributions. Located in a thriving area, our office offers a professional yet friendly atmosphere, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills in office management and event coordination align with their needs. We want to see that you’re not just a fit on paper, but also a great match for the team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience in managing complex schedules and events. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged in the process.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, event management experience, and any relevant office management roles you've held. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Share specific examples of how you've successfully managed office environments or coordinated events in the past. Let us know what makes you tick!
Show Off Your Communication Skills:Since this role involves a lot of stakeholder management, make sure your written application showcases your communication prowess. Keep your language clear and professional, but don’t be afraid to let your personality shine through. We love a bit of character!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at Eames Consulting
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office management and event coordination. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Manager & Executive Assistant, organisation is key. Prepare examples of how you've successfully managed multiple priorities in the past. Bring up specific instances where your attention to detail made a difference, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like scheduling conflicts or event logistics. Think through potential scenarios beforehand and outline your thought process. This shows you can think on your feet and are ready for the challenges of the role.
✨Engage with Your Interviewers
Don’t just answer questions—engage with your interviewers! Ask them about their experiences and the company culture. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it makes the conversation more enjoyable!
