At a Glance
- Tasks: Support data protection and information governance while assisting the Executive Team.
- Company: Join West London College's dynamic Executive Services team.
- Benefits: Gain valuable experience in a supportive environment with training provided.
- Other info: Opportunity to work in a collaborative and professional setting.
- Why this job: Make a real impact by managing sensitive information and ensuring compliance.
- Qualifications: Strong organisational skills and experience in administration preferred.
The predicted salary is between 31500 - 38500 £ per year.
About the Role
We are looking for an organised, proactive and highlycapable Executive Assistant to join our Executive Services team at West London College.
Working closely with the Data Protection Officer and Chief Operating Officer, you will provide executive and administrative support whilecoordinating key data protection and information governance activities.
This is an excellent opportunity for someone who enjoysworking with confidential information, managing competing priorities andensuring work is completed accurately and on time.
Responsibilities
Data Protection & Information Governance
- Coordinateand administer Freedom of Information (FOI) requests and data protectionrights requests, including Subject Access Requests (SARs), ensuringstatutory and internal deadlines are met.
- Manageshared information-rights inboxes, liaising with colleagues across the College to gather information and support accurate, timely responses.
- Handlepersonal, confidential and sensitive information with discretion and inline with College policies and legal requirements.
- Supportthe Data Protection Officer with the administration of the College's dataprotection responsibilities.
- Supportthe secure processing, storage, retrieval, retention and disposal ofinformation in line with information governance and data protectionrequirements.
- Supportthe effective management and retrieval of College records, includingelectronic and paper-based documentation.
- Usee-discovery and information management systems, including Google Vault and Microsoft Purview, to support records management, information retrievaland audit readiness.
Full training will be provided.
- Maintainhigh standards of confidentiality, data integrity and information securityacross Executive and College records and communications.
Executive Office Support
- Provideeffective administrative support to the Data Protection Officer, Chief Operating Officer and wider Executive Team.
- Monitorand coordinate requests and important matters from internal and externalstakeholders, ensuring information is communicated accurately and actionsare followed up.
- Prepare, organise and maintain correspondence, documents and records, ensuringinformation is appropriately filed and readily accessible.
- Liaiseconfidently and professionally with colleagues and external contacts, handling sensitive matters with tact and discretion.
- Supportthe coordination, production and distribution of the termly Collegemagazine, including liaising with contributors, collating content andmanaging deadlines.
About you
We are looking for someone who is
- Highlyorganised, with excellent attention to detail and the ability to managecompeting priorities and deadlines.
- Anexperienced administrator who can work independently and take ownership oftasks from start to finish.
- Confidenthandling confidential, sensitive and personal information.
- Aclear and professional communicator, with strong written and verbalcommunication skills.
- Comfortableworking with data, digital systems and large volumes of information.
- Ableto build effective working relationships with colleagues and stakeholdersat all levels.
- Discreet, dependable and able to exercise sound judgement when dealing withsensitive information.
- Proactiveand solution-focused, with the ability to identify what needs to be doneand follow matters through to completion.
Desirable experience
Experience of any of the following would be advantageous
- Dataprotection, GDPR or information rights.
- Freedomof Information (FOI) or Subject Access Requests (SARs).
- Informationgovernance, records management or compliance.
- Google Vault, Microsoft Purview or similar information management systems.
- Workingin a public sector, education, regulated or similarly complex environment.
Education sector experience is not essential.
We areinterested in candidates who can demonstrate strong transferableadministrative, organisational, teamwork and information-handling skills.
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Executive Assistant – Data Protection & Information Governance employer: Ealing, Hammersmith and West London College
Ealing, Hammersmith and West London College is an exceptional employer that prioritises innovative teaching and student success. With a strong commitment to professional development, our supportive work culture fosters collaboration and creativity, allowing lecturers to thrive in their roles. Located in a vibrant community, we offer unique opportunities for engagement with diverse learners, making your impact on education both meaningful and rewarding.
Contact Details:
Ealing, Hammersmith and West London College Recruitment Team
