Data and Funding Officer

We are seeking a dedicated and motivated Data and Funding Officer to join our MIS department at Hammersmith campus. In this role, you will ensure that the College’s learner records, registers, and timetabling data are accurate and up to date, supporting the production of timely and compliant funding returns. You will play a key role in maintaining data quality, assisting with audits, and contributing to continuous improvement within MIS processes.

The ideal candidate will:

• Implement and maintain processes to ensure learner data is complete, accurate, and compliant with ILR and audit requirements.
• Support the Data & Funding Manager and Apprenticeship team in producing accurate funding returns and statistical reports.
• Enter and upload learner information, maintain both electronic and manual records, and conduct regular quality assurance checks.
• Assist with ILR production, management reporting, and tracking learner compliance issues.
• Identify and resolve data errors using tools such as Provider Data Self-Assessment Toolkits (PDSATs) and Funding Rules Monitoring (FRM) reports.
• Support enrolment processing and manual filing of records for the Business Development Unit.
• Assist with timetabling, registers, and room bookings to support curriculum management.
• Contribute to funding compliance audits and ensure data handling complies with GDPR requirements.
• Provide training and cover for colleagues within the department as required.
• Proactively manage workload and contribute to continuous improvement initiatives.
• Undertake occasional evening and Saturday work to meet business needs.

In line with Keeping Children Safe in Education, all employment offers are subject to employment checks. These include enhanced DBS including Children’s Barred List check, DfE teaching/management Barred List check, online searches, overseas criminal record check, evidence of identity and Right to Work in the UK, satisfactory references, confirmation of medical fitness, evidence of relevant qualifications and a check of previous employment history. The College is committed to safeguarding and promotes the welfare of all learners and expects its staff to share this commitment. You will be required to become familiar with the College's policies, and comply with the requirements to safeguard and protect the welfare of children and young people and vulnerable adults. All staff are asked to complete mandatory training in relation to KCSIE and other key areas, and to read the relevant policies.

The College has a strong commitment to working towards the implementation of equality of opportunity in both service delivery and employment. The College’s mission and strategic objectives directly support this aim. All employees are required to actively support the development, dissemination and implementation of this aim and related policies and programmes.

The email account you use to apply will be used for all recruitment communication. Please ensure that you use an email account that you regularly monitor. All application forms must be fully completed, including a full record of education and employment history. Incomplete applications will not be considered for shortlisting. The salary for this position is inclusive of London weighting. Please note that we advertise our salaries on a range to indicate the trajectory of progression that can be made. Appointments are usually made at the start of the salary range. We may close this vacancy early if we receive enough applications, so we encourage you to submit yours promptly. If you don’t hear from us within 2–3 weeks after the closing date, please know that, unfortunately, you have not been shortlisted this time. We truly appreciate your interest and hope you’ll consider applying for future opportunities with us.