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For Companies At a Glance
- Tasks: Support Health Directors with admin tasks, manage communications, and organise meetings.
- Company: Join a leading organisation dedicated to heart health research and community support.
- Benefits: Enjoy hybrid working, flexible hours, and a range of employee perks.
- Why this job: Be part of a mission-driven team making a real impact on heart health.
- Qualifications: Experience as a senior administrator with strong communication and organisational skills required.
- Other info: This is a 20-month fixed-term contract with a blend of home and office work.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced Personal Assistant? Do you have excellent stakeholder management skills? If so, you could be the ideal candidate for our PA opportunity. Supporting the work of our four Health Directors, you'll provide first class administrative support and professionally manage confidential communications on behalf of the Directors to the wider organisation. You'll liaise with internal and external stakeholders, organising meetings, taking minutes, managing diaries, travel, and accommodation arrangements.
About you
A proven Administrator, having supported at a senior level previously, you'll have experience of coordinating activities with teams and providing administrative support for individual and group meetings. You'll have excellent time-management skills and will be highly organised, able to work well under pressure and effectively towards deadlines.
- Be IT literate and fully conversant with all Microsoft packages
- Be familiar with facilities and travel booking systems
- Able to deal with complex situations
- A problem-solver and a team-player, you will have excellent communication skills, and an acute attention to detail.
Working arrangements
Please note this is a fixed term contract for 20 months, covering an internal secondment. This is a blended role, where your work will be dual located between your home and our London office. This is a hybrid role, where your work will be split between your home and at least one day per week, on average, in our London Office. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause.
About Us
Our people are at the heart of everything we do. By funding research across six decades, we've helped keep millions of hearts beating and millions of families together. We're investing in ground-breaking research that will get us closer than ever to a world where everyone has a healthier heart for longer. We value and respect every individual's unique contribution, celebrate diversity, and make inclusion part of what we do every day. Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.
Benefits
To find out more about the benefits available at the BHF please download our benefits document at the bottom of our advert page. Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage.
Interview process
Interviews will be held via MS Teams and include a short in-tray task, details for which will be provided to you on the day.
How To Apply
Ready to apply? It's quick and easy! Just hit the apply button below and complete our short online application form. As part of our commitment to be an inclusive employer and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey. Should you need any adjustments to the recruitment process, at either application or interview, please contact us. Please note that we are unlikely to be able to sponsor applicants in respect of this role due to the role not meeting the minimum salary criteria to be eligible for sponsorship.
Personal Assistant to Health Directors employer: E8surveys.com
Contact Detail:
E8surveys.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Health Directors
✨Tip Number 1
Familiarise yourself with the specific needs of the Health Directors you'll be supporting. Research their backgrounds and current projects to demonstrate your understanding of their work during the interview.
✨Tip Number 2
Showcase your stakeholder management skills by preparing examples of how you've successfully liaised with various teams or external partners in previous roles. This will highlight your ability to handle complex situations.
✨Tip Number 3
Practice using Microsoft packages and any relevant travel booking systems before the interview. Being able to discuss your proficiency confidently will set you apart from other candidates.
✨Tip Number 4
Prepare for the in-tray task by reviewing common administrative scenarios that a Personal Assistant might face. This will help you think on your feet and showcase your problem-solving abilities during the interview.
We think you need these skills to ace Personal Assistant to Health Directors
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially any roles where you supported senior management. Emphasise your stakeholder management skills and any relevant administrative tasks you've handled.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your organisational skills, ability to manage confidential communications, and experience with diary management and travel arrangements.
Showcase Relevant Skills: In your application, clearly demonstrate your IT literacy, particularly with Microsoft packages. If you have experience with facilities and travel booking systems, make sure to include that as well.
Prepare for the Interview: Since interviews will be held via MS Teams, practice your video call skills. Be ready to discuss how you handle complex situations and provide examples of your problem-solving abilities in previous roles.
How to prepare for a job interview at E8surveys.com
✨Showcase Your Stakeholder Management Skills
Be prepared to discuss your experience in managing relationships with various stakeholders. Highlight specific examples where you successfully coordinated activities or resolved conflicts, as this role heavily relies on effective communication and collaboration.
✨Demonstrate Your Organisational Skills
Since the role requires excellent time-management and organisational abilities, come equipped with examples of how you've managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised, especially in high-pressure situations.
✨Familiarise Yourself with Microsoft Packages
As the job requires proficiency in Microsoft Office, ensure you're comfortable discussing your experience with these tools. You might even want to mention specific tasks you've accomplished using them, such as creating reports or managing calendars.
✨Prepare for the In-Tray Task
Since the interview includes a short in-tray task, practice handling typical administrative scenarios. This could involve prioritising emails, scheduling meetings, or drafting communications. Being well-prepared will help you demonstrate your problem-solving skills effectively.
