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- Tasks: Support the Supply Chain team by processing Purchase Orders and tracking deliveries.
- Company: Fast-growing manufacturer of innovative robotic systems.
- Benefits: Competitive pay, hands-on experience, and a dynamic work environment.
- Why this job: Join a cutting-edge company and gain valuable skills in procurement.
- Qualifications: Experience in a similar role with strong attention to detail.
- Other info: 4-week contract with potential for future opportunities.
The predicted salary is between 30000 - 35000 £ per year.
Role Overview
Rate: £13.57 – £15.84ph (£30,000 – £35,000)
Location: Leeds
Contract duration: 4 weeks
Hours: Monday – Friday, 7:30 – 4:30, 30-minute break, 42.5 hours per week, all site based.
About the role
An innovative and fast-growing manufacturer of robotic systems is seeking a detail-focused Purchasing Administrator to support the Supply Chain team by raising and processing Purchase Orders within the ERP system. This is a clerical buying role on a 4-week contract, where the successful candidate will raise POs, track deliveries, and chase suppliers to ensure orders land on time. You will play a key role in the day-to-day execution of buying activities.
Key responsibilities of the Purchasing Administrator
- The Purchasing Administrator will raise POs in the ERP system (NetSuite) from approved requests, ensuring accuracy across supplier details, items, pricing, currency, tax, and delivery information.
- Attach and maintain supporting documentation, including quotes, invoices, and specifications, ensuring all POs are audit-ready.
- Send POs to suppliers or place orders online, obtain order acknowledgements, confirm lead times, and keep stakeholders informed.
- The Purchasing Administrator will track open orders, follow up on overdue deliveries, and escalate risks or shortages at an early stage.
- Maintain accurate PO status updates within the ERP system, including confirmed, partial, backordered, and delivered orders.
Skills & Experience of the Purchasing Administrator
- The Purchasing Administrator will have experience in a similar or relevant role.
- Strong attention to detail with a high level of accuracy.
- Confident communication skills, with the ability to chase suppliers and internal approvals professionally.
- Organised, proactive, and able to prioritise multiple requests in a fast-paced environment.
Desirable Skills or Experience
- Confident working with ERP systems and Excel or Google Sheets.
- Experience supporting invoice matching and working alongside Finance or Accounts Payable teams.
- A basic understanding of procurement processes and internal controls.
Purchasing Administrator employer: E3recruitment
Contact Detail:
E3recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their supply chain processes and be ready to discuss how your skills can help them streamline operations. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a Purchasing Administrator, you'll need to chase suppliers and keep stakeholders informed. Role-play with a friend or use online resources to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Purchasing Administrator role. We want to see how your skills align with the key responsibilities, like raising POs and tracking deliveries.
Show Off Your Attention to Detail: Since this role requires a high level of accuracy, include examples in your application that demonstrate your attention to detail. We love candidates who can showcase their meticulous nature!
Communicate Clearly: In your cover letter, express your confident communication skills. We need someone who can chase suppliers and keep stakeholders informed, so let us know how you’ve done this in the past.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at E3recruitment
✨Know Your ERP Systems
Familiarise yourself with ERP systems, especially NetSuite, as it's crucial for the Purchasing Administrator role. Brush up on how to raise and process Purchase Orders, and be ready to discuss your experience with similar systems.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. Discuss situations where accuracy was key, such as ensuring correct supplier details or tracking deliveries, to demonstrate your fit for this role.
✨Communicate Confidently
Practice your communication skills, as you'll need to chase suppliers and liaise with internal teams. Think of scenarios where you successfully navigated challenging conversations or followed up on overdue deliveries.
✨Be Organised and Proactive
Think about how you manage multiple tasks in a fast-paced environment. Prepare to share strategies you use to stay organised and prioritise requests, which will show you're ready for the demands of the role.
