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- Tasks: Support the Supply Chain team by processing Purchase Orders and tracking deliveries.
- Company: Fast-growing manufacturer of innovative robotic systems.
- Benefits: Competitive pay, Monday to Friday hours, and a dynamic work environment.
- Why this job: Join a cutting-edge company and gain valuable experience in procurement.
- Qualifications: Experience in a similar role with strong attention to detail.
- Other info: Opportunity for growth in a fast-paced, supportive team.
The predicted salary is between 30000 - 35000 £ per year.
Role: Purchasing Administrator
Rate: £13.57 – £15.84ph (£30,000 – £35,000)
Location: Leeds
Contract duration: 4 weeks
Hours: Monday – Friday, 7:30 – 4:30, 30-minute break, 42.5 hours per week, all site based.
About the role
An innovative and fast-growing manufacturer of robotic systems is seeking a detail-focused Purchasing Administrator to support the Supply Chain team by raising and processing Purchase Orders within the ERP system. This is a clerical buying role on a 4-week contract, where the successful candidate will raise POs, track deliveries, and chase suppliers to ensure orders land on time. You will play a key role in the day-to-day execution of buying activities.
Key responsibilities of the Purchasing Administrator
- The Purchasing Administrator will raise POs in the ERP system (NetSuite) from approved requests, ensuring accuracy across supplier details, items, pricing, currency, tax, and delivery information.
- Attach and maintain supporting documentation, including quotes, invoices, and specifications, ensuring all POs are audit-ready.
- Send POs to suppliers or place orders online, obtain order acknowledgements, confirm lead times, and keep stakeholders informed.
- The Purchasing Administrator will track open orders, follow up on overdue deliveries, and escalate risks or shortages at an early stage.
- Maintain accurate PO status updates within the ERP system, including confirmed, partial, backordered, and delivered orders.
Skills & Experience of the Purchasing Administrator
- The Purchasing Administrator will have experience in a similar or relevant role.
- Strong attention to detail with a high level of accuracy.
- Confident communication skills, with the ability to chase suppliers and internal approvals professionally.
- Organised, proactive, and able to prioritise multiple requests in a fast-paced environment.
Desirable Skills or Experience
- Confident working with ERP systems and Excel or Google Sheets.
- Experience supporting invoice matching and working alongside Finance or Accounts Payable teams.
- A basic understanding of procurement processes and internal controls.
Purchasing Administrator in London employer: E3recruitment
Contact Detail:
E3recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show them you’re genuinely interested in their work and how you can contribute as a Purchasing Administrator. Tailor your answers to highlight your attention to detail and organisational skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to remind them why you’re a great fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Purchasing Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Purchasing Administrator role. We want to see how your skills align with the job description, so don’t be shy about showcasing your attention to detail and any ERP system experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've successfully managed purchase orders or tracked deliveries in the past.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially since you'll be chasing suppliers and keeping stakeholders informed!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at E3recruitment
✨Know Your ERP Systems
Familiarise yourself with ERP systems, especially NetSuite, as it's crucial for the Purchasing Administrator role. Brush up on how to raise and process Purchase Orders, and be ready to discuss your experience with similar systems.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. You might want to share a story where your accuracy made a difference in a previous role, especially when dealing with supplier details or order processing.
✨Communicate Confidently
Practice your communication skills, as you'll need to chase suppliers and liaise with internal teams. Think of scenarios where you successfully navigated difficult conversations or ensured timely approvals.
✨Be Organised and Proactive
Demonstrate your organisational skills by discussing how you prioritise tasks in a fast-paced environment. Prepare to explain your methods for tracking orders and managing multiple requests efficiently.
