Health & Safety & Facilities Manager

9-12 Months MAT Leave Contract - Hourly Paid

Hours: 24 Per Week – Over 4-5 Days

2 Days in Croydon Office (3 to start)

• Oversee the daily management of office operations to ensure a safe, productive, and welcoming environment.
• Manage and review facilities and maintenance contracts, leading on procurement for any major contracts, ensuring value for money and service quality.
• Work with the Facilities Coordinator to ensure timely maintenance, repairs, and day-to-day contractor management.
• Work alongside the Compliance team to manage all workplace compliance.
• Oversee office security, including alarm systems and escalation procedures, ensuring the safety of everyone in the building.
• Support hybrid working arrangements and ensure DSE/ergonomic standards for staff.
• Plan and deliver facilities projects including any refurbishments or improvement works.
• Workplace budget ownership in line with internal accounting timescales and procedures, overseeing delegated authority given to the Facilities Coordinator.
• Manage the environmental policy and procedures, ensuring responsibilities are met, including improving recycling efficiency and minimising waste.
• Drive continuous improvement and value-for-money initiatives to encourage efficiency from employees and suppliers.
• Work alongside the Facilities Coordinator to ensure the office is free from fire hazards and maintained in a clean and tidy condition.
• Work collaboratively with the customer service team to ensure the reception area is managed effectively and efficiently.
• Ensure appropriate Health & Safety protocols are in place to support security and reception functions.
• Collaborate with HR and IT teams to deliver a positive workplace experience, including the induction of new staff.
• Act as the Health & Safety Responsible Person, ensuring compliance with all employer H&S legislation.
• Work with the landlord H&S lead and Directors to actively develop, promote, and embed a positive health and safety culture.
• Manage and advise on H&S matters within areas of responsibility, ensuring statutory and best practice requirements are consistently met.
• Oversee employer H&S requirements (under the supervision of the H&S lead/CEO), ensuring staff safety and effective risk management.
• Develop, implement, and monitor health and safety policies and procedures in line with legislation and best practice.
• Create and maintain risk assessments to support workplace safety and compliance, ensuring controls are implemented and monitored.
• Manage the caution and awareness register, including organising and attending panel meetings in line with procedures.
• Lead investigations into accidents, incidents, and near misses for the corporate office, ensuring corrective and preventative actions are implemented and signed off.
• For residential properties, support investigations and track actions, working with the landlord H&S lead who retains final approval.
• Maintain accurate records, ensure timely escalation of outstanding actions, and meet all document retention requirements.
• Write, review, and implement policies and procedures (e.g. driving for work, lone working, accident and incident reporting).
• Produce correspondence and documents using software packages such as Word, Outlook, PowerPoint, and Excel.
• Work under the supervision of the Head of Finance & Resources to maintain robust and accurate compliance records.
• Assist with internal health and safety audits, including preparation, delivery, and follow-up actions.
• Oversee the Facilities Coordinator's role as DSE Assessor, ensuring assessments are completed and any required adjustments are implemented promptly.
• Work with HR to ensure appropriate H&S training is in place for all staff.
• Ensure sufficient fire wardens and first aiders are in place.
• Attend and contribute to Health & Safety Committee meetings, preparing KPI reports.
• Critically assess and support full compliance in employer and office H&S.
• Line manage the Facilities Coordinator, providing guidance and support.
• Conduct regular one-to-ones and appraisals.
• Proactively support the organisation's business plan, objectives, and strategies.
• Fulfill any delegated responsibilities relating to subsidiary companies.
• Act in accordance with the Professional Standards for handling complaints.

At least 2 years' experience in an Office Management or Facilities role.

• Ability to manage contractors and build positive internal stakeholder relationships.
• Proven experience in health and safety management (NEBOSH or equivalent desirable).
• Strong knowledge of UK health and safety legislation and compliance requirements.
• Excellent planning, organisational, and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to use initiative and communicate decisions clearly and professionally.
• Comfortable working under pressure and adapting to changing priorities.
• Strong attention to detail and commitment to compliance.
• Experience managing budgets and expenditure.
• Commitment to continuous professional development.
• Experience in health and safety management and project management.
• DSE Assessor trained.
• Good IT skills, including confidence with data entry and spreadsheets.
• Ability to work effectively within a team and provide cover where needed.

If your application is successful, you will be contacted shortly.