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- Tasks: Manage document control activities for a major engineering project.
- Company: Join a leading project delivery team in the engineering sector.
- Benefits: Competitive pay, immediate start, and a dynamic work environment.
- Why this job: Be part of a pivotal role that influences project success and team culture.
- Qualifications: Degree or experience in oil and gas; document management skills required.
- Other info: Office-based role in Leatherhead with a 12-month contract.
An experienced Engineering Administrator skilled in document control is required to join a leading project delivery team for an initial 12-month contract based in Leatherhead. This position offers the opportunity to work within a technically focused, professional environment supporting a significant engineering project.
Candidates with client-side experience are strongly preferred.
Role OverviewWorking under broad direction, you will manage the full scope of document control activities across the project lifecycle. You will coordinate the implementation of the document management strategy, ensuring alignment with contractual, quality, and scheduling requirements. You will also lead document control personnel and ensure systems are used effectively and efficiently.
Main Responsibilities- Implement and manage the Document Management strategy in line with project needs.
- Ensure all documentation deliverables meet schedule and budget requirements.
- Liaise effectively with the project team, clients, and subcontractors to address documentation and data issues.
- Manage engineering and supplier document distribution workflows.
- Produce and maintain document control reports, registers, and distribution matrices.
- Supervise a multi-location document management team.
- Ensure consistent use of Document Management systems (IPMS, Documentum, SharePoint, etc.).
- Maintain Master Document Register, Distribution Matrix, and Supplier SDRLs/SDLs.
- Operate and oversee the document request for release process.
- Support training and development initiatives for document management personnel.
- Identify opportunities for process and system improvements.
- Degree or equivalent experience in the oil and gas or process plant industry would be beneficial.
- Experience in document management.
- Proficient in the use of EDMS and electronic imaging systems, such as Documentum and IPMS.
- Experience with SharePoint is desirable.
- Understanding of information management principles and documentation for process plant environments.
- Experience developing and implementing procedures and document control workflows.
- Awareness of Regulatory Authority requirements.
- Confident and clear communicator, capable of engaging across all levels of a project organisation.
- Self-motivated and proactive with a strong sense of ownership and accountability.
- Effective leader and team motivator.
- Able to solve problems efficiently and optimise available resources.
- Positively influence the culture and performance of the Document Management team.
- Forward-thinking and keen to contribute to continual improvement.
If you are ready to take on a pivotal role within a dynamic project team and bring the expertise needed to ensure efficient document control processes, we would be delighted to hear from you.
Engineering Administrator employer: E Personnel Recruitment
Contact Detail:
E Personnel Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Engineering Administrator
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as Documentum and SharePoint. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the oil and gas or process plant industry. Attend relevant events or join online forums to connect with individuals who may provide insights or referrals for the Engineering Administrator role.
✨Tip Number 3
Prepare to discuss your previous experiences in document control and how you've successfully managed documentation workflows. Be ready to share specific examples that demonstrate your problem-solving skills and leadership abilities.
✨Tip Number 4
Research the company and its projects thoroughly. Understanding their current initiatives and challenges will allow you to tailor your conversation during interviews, showing that you're genuinely interested and well-informed about their work.
We think you need these skills to ace Engineering Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and engineering administration. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your experience with document management systems like Documentum and SharePoint. Mention any client-side experience and how it relates to the role.
Showcase Your Skills: In your application, emphasise your leadership abilities and problem-solving skills. Provide examples of how you've successfully managed document workflows or improved processes in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Engineering Administrator.
How to prepare for a job interview at E Personnel Recruitment
✨Showcase Your Document Management Skills
Make sure to highlight your experience with document management systems like Documentum and IPMS. Be prepared to discuss specific examples of how you've implemented document control workflows in previous roles.
✨Demonstrate Effective Communication
As a confident communicator, you should be ready to explain how you've liaised with project teams, clients, and subcontractors. Share instances where your communication skills helped resolve documentation issues.
✨Emphasise Leadership Experience
Since the role involves supervising a document management team, be sure to talk about your leadership style. Discuss how you've motivated teams and contributed to their development in past positions.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've identified process improvements or optimised resources, and be ready to share these experiences.
