PA TO CEO in Epsom

We are looking for an exceptionally organised, proactive and professional Personal Assistant to support the CEO in the day-to-day management of a busy and demanding schedule.

This is a fast-paced role requiring someone who can take full ownership of the CEO’s diary, manage competing priorities, coordinate meetings and travel, and act as a key point of contact for clients and internal stakeholders.

The successful candidate will be highly organised, confident communicating at all levels and comfortable managing a constantly changing diary with discretion and professionalism.

Key Responsibilities

• Manage the CEO’s full diary on a daily basis, ensuring appointments, meetings and commitments are organised efficiently.
• Coordinate and prioritise a busy and frequently changing schedule.
• Arrange client meetings, internal meetings and external appointments.
• Organise all UK and international travel arrangements, including flights, hotels, transport and itineraries.
• Prepare detailed travel schedules and ensure the CEO has all necessary information in advance.
• Liaise directly with clients to arrange meetings and appointments.
• Manage and respond to emails on behalf of the CEO where appropriate.
• Handle client queries professionally and ensure they are followed up promptly.
• Act as a key point of contact between the CEO, clients, colleagues and external stakeholders.
• Reschedule meetings and appointments quickly when priorities change.
• Ensure the CEO is fully prepared for meetings, including providing relevant information and documentation.
• Maintain confidentiality when handling sensitive business and personal information.
• Support the CEO with general administration and ad hoc tasks as required.
• Keep accurate records, correspondence and diary information.
• Anticipate the CEO’s requirements and proactively manage upcoming commitments.

Skills & Experience

The ideal candidate will have:

• Previous experience as a PA, Executive Assistant or Senior Administrator, ideally supporting a CEO, Director or senior executive.
• Strong experience of complex diary management.
• Excellent organisational and time-management skills.
• The ability to manage multiple priorities and changing deadlines.
• Strong written and verbal communication skills.
• Confidence dealing directly with clients and senior stakeholders.
• Excellent attention to detail.
• A professional and discreet approach.
• Strong problem-solving skills and the ability to use initiative.
• The ability to remain calm and organised in a busy environment.
• Excellent IT skills, including Microsoft Outlook, Word, Excel and PowerPoint.
• Experience organising travel and detailed itineraries.
• A proactive, flexible and highly dependable approach.

Personal Attributes

• Exceptionally organised
• Proactive and forward-thinking
• Professional and personable
• Confident and articulate
• Discreet and trustworthy
• Calm under pressure
• Detail-focused
• Comfortable taking ownership
• Able to anticipate requirements rather than waiting for instruction
• Happy working on-site five days per week

This is an excellent opportunity for an experienced PA who enjoys being at the centre of a busy business and takes pride in ensuring a CEO’s working day runs as smoothly and efficiently as possible.

If your application is successful, you will be contact shortly.

The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.