At a Glance
- Tasks: Provide high-level admin support and manage the academy office efficiently.
- Company: E-ACT Crest Academy, an inclusive environment focused on student success.
- Benefits: Competitive salary, generous leave, pension scheme, and professional development opportunities.
- Other info: Dynamic role with opportunities for personal growth and community engagement.
- Why this job: Join a supportive team and make a real difference in students' lives.
- Qualifications: Strong organisational skills and ability to communicate effectively with diverse stakeholders.
The predicted salary is between 35537 - 39038 £ per year.
E-ACT Crest Academy is an inclusive academy dedicated to ensuring every student achieves success. We are looking for an Office Manager and Head's PA to provide high-level administrative support and manage the academy office.
Pay Range: NJC SCP 23‑27 £35,537.24 - £39,037.89 (Includes ILW) 37 hours, 41 weeks per year; NJC SCP 23‑27 FTE £38,434.00 - £42,220.00 (Includes ILW) 37 hours, 52 weeks per year.
Key Responsibilities:
- Provide high-level administrative and PA support to the Headteacher, including diary management, meeting coordination, and preparation of reports and briefing papers.
- Manage the academy office and lead the admin team, ensuring efficient systems, processes, and a professional working environment.
- Act as the first point of contact for the Headteacher, handling enquiries, communications, and correspondence with discretion and professionalism.
- Coordinate internal and external communications, building strong relationships with staff, parents, external agencies, and stakeholders.
- Ensure smooth day-to-day operations, including organising meetings, managing documentation, and supporting key projects and academy activities.
Qualifications and Skills:
- Excellent organisational and administrative skills, with the ability to manage competing priorities and meet tight deadlines.
- Strong communication skills, both written and verbal, with the ability to produce high-quality documents and interact confidently with a range of stakeholders.
- High level of discretion and confidentiality, particularly when handling sensitive information and supporting senior leadership.
- Proficiency in IT systems, including Microsoft Office, with the ability to manage databases and administrative systems effectively.
- Proven ability to build effective working relationships and lead a team, with strong interpersonal and stakeholder management skills.
Benefits:
- Defined benefit pension scheme (LGPS or TPS).
- Life cover at three times pensionable pay.
- 31 days of annual leave for year‑round employees.
- Cycle to Work scheme.
- Professional development through tailored INSET days and high-quality CPD opportunities.
- Wellbeing support via the Wisdom app and Employee Assistance Programme.
Equal Opportunities: E-ACT is committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
Headteacher's PA and Office Manager at E-ACT Crest Academy in London employer: E-ACT
E-ACT Crest Academy is an exceptional employer that prioritises the success and wellbeing of both its students and staff. With a strong commitment to professional development, generous benefits including a defined benefit pension scheme and 31 days of annual leave, and a supportive work culture that values inclusivity and community cohesion, this role offers a meaningful opportunity to contribute to the educational journey of young people in a vibrant academy environment.
StudySmarter Expert Advice🤫
We think this is how you could land Headteacher's PA and Office Manager at E-ACT Crest Academy in London
✨Tip Number 1
Network like a pro! Reach out to current or former staff at E-ACT Crest Academy on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to PA and office management. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including reports or documents you've created, to demonstrate your capabilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Headteacher's PA and Office Manager at E-ACT Crest Academy in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Office Manager and Head's PA role. Highlight your organisational skills and experience in managing administrative tasks, as these are key for us at E-ACT Crest Academy.
Showcase Your Communication Skills:Since strong communication is vital for this position, include examples of how you've effectively interacted with various stakeholders in your previous roles. We want to see that you can handle enquiries and correspondence with professionalism.
Demonstrate Discretion and Confidentiality:As you'll be dealing with sensitive information, it's important to emphasise your ability to maintain confidentiality. Share any relevant experiences where you've successfully managed sensitive data or situations.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at E-ACT Crest Academy!
How to prepare for a job interview at E-ACT
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager and Head's PA. Familiarise yourself with diary management, meeting coordination, and the importance of discretion in handling sensitive information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and administrative skills. Think about times when you've managed competing priorities or met tight deadlines. Being able to share specific instances will demonstrate your capability to handle the demands of the job effectively.
✨Communicate Like a Pro
Since strong communication skills are key for this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've built relationships with various stakeholders in the past. This will show that you can interact confidently with staff, parents, and external agencies.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required, be prepared to discuss how you've handled sensitive information in previous roles. Share your approach to maintaining confidentiality and professionalism, as this will reassure the interviewers that you can be trusted in a senior support position.
