At a Glance
- Tasks: Provide high-level admin support and manage the academy office efficiently.
- Company: E-ACT Crest Academy, dedicated to student success and inclusivity.
- Benefits: Competitive salary, generous leave, pension scheme, and professional development opportunities.
- Other info: Dynamic environment with a focus on equality and community cohesion.
- Why this job: Join a supportive team and make a real difference in students' lives.
- Qualifications: Strong organisational skills and excellent communication abilities required.
The predicted salary is between 35537 - 39038 £ per year.
E-ACT Crest Academy is an inclusive academy dedicated to ensuring every student achieves success. We are looking for an Office Manager and Head's PA to provide high-level administrative support and manage the academy office.
Pay Range: NJC SCP 23‑27 £35,537.24 - £39,037.89 (Includes ILW) 37 hours, 41 weeks per year; NJC SCP 23‑27 FTE £38,434.00 - £42,220.00 (Includes ILW) 37 hours, 52 weeks per year.
Key Responsibilities:
- Provide high-level administrative and PA support to the Headteacher, including diary management, meeting coordination, and preparation of reports and briefing papers.
- Manage the academy office and lead the admin team, ensuring efficient systems, processes, and a professional working environment.
- Act as the first point of contact for the Headteacher, handling enquiries, communications, and correspondence with discretion and professionalism.
- Coordinate internal and external communications, building strong relationships with staff, parents, external agencies, and stakeholders.
- Ensure smooth day-to-day operations, including organising meetings, managing documentation, and supporting key projects and academy activities.
Qualifications and Skills:
- Excellent organisational and administrative skills, with the ability to manage competing priorities and meet tight deadlines.
- Strong communication skills, both written and verbal, with the ability to produce high-quality documents and interact confidently with a range of stakeholders.
- High level of discretion and confidentiality, particularly when handling sensitive information and supporting senior leadership.
- Proficiency in IT systems, including Microsoft Office, with the ability to manage databases and administrative systems effectively.
- Proven ability to build effective working relationships and lead a team, with strong interpersonal and stakeholder management skills.
Benefits:
- Defined benefit pension scheme (LGPS or TPS).
- Life cover at three times pensionable pay.
- 31 days of annual leave for year‑round employees.
- Cycle to Work scheme.
- Professional development through tailored INSET days and high-quality CPD opportunities.
- Wellbeing support via the Wisdom app and Employee Assistance Programme.
Equal Opportunities: E-ACT is committed to promoting equality, challenging discrimination, and developing community cohesion. We welcome applications from all sections of the community.
Headteacher's PA and Office Manager at E-ACT Crest Academy employer: E-ACT
E-ACT Crest Academy is an exceptional employer that prioritises inclusivity and student success while fostering a supportive work environment for its staff. As the Office Manager and Head's PA, you will benefit from a defined benefit pension scheme, generous annual leave, and tailored professional development opportunities, all within a vibrant community dedicated to educational excellence. Join us in making a meaningful impact while enjoying a culture that values wellbeing and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Headteacher's PA and Office Manager at E-ACT Crest Academy
✨Tip Number 1
Network like a pro! Reach out to current or former staff at E-ACT Crest Academy on LinkedIn. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to office management and PA roles. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including reports or documents you've managed. It’s a great way to demonstrate your capabilities!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email reiterating your interest in the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Headteacher's PA and Office Manager at E-ACT Crest Academy
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills for the Office Manager and Head's PA role. We want to see how your background aligns with the responsibilities outlined in the job description.
Showcase Your Organisational Skills:Since this role requires excellent organisational abilities, give examples of how you've successfully managed competing priorities in the past. We love seeing real-life scenarios that demonstrate your knack for keeping things running smoothly!
Communicate Clearly:Strong communication is key! Ensure your written application is clear, concise, and free from errors. We appreciate well-structured documents that reflect your ability to produce high-quality work, just like you would in the role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at E-ACT
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager and Head's PA. Familiarise yourself with diary management, meeting coordination, and the importance of discretion in communications. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and administrative skills. Think of times when you've successfully managed competing priorities or met tight deadlines. Being able to share specific instances will show the interviewers that you can handle the demands of the job effectively.
✨Communicate Like a Pro
Since strong communication skills are key for this role, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've built relationships with various stakeholders in the past. This will demonstrate your ability to interact confidently with staff, parents, and external agencies.
✨Demonstrate Discretion and Professionalism
Given the high level of discretion required, think about how you can convey your understanding of confidentiality during the interview. Share examples of situations where you've handled sensitive information responsibly, as this will reassure the interviewers of your professionalism and trustworthiness.
