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- Tasks: Manage HR data, produce reports, and support seamless employee experiences.
- Company: Join Baxters, a leading organisation in Fochabers with a commitment to young talent.
- Benefits: Gain valuable experience in HR, with opportunities for growth and development.
- Why this job: Be a key player in shaping HR processes and making a real impact.
- Qualifications: Attention to detail, Excel proficiency, and strong communication skills required.
- Other info: Collaborative team environment with a focus on continuous improvement.
The predicted salary is between 30000 - 40000 £ per year.
To support our work we are recruiting to the following role: HR Data Coordinator, Baxters - Fochabers.
The HR Data Coordinator plays a vital role in ensuring the accuracy, integrity, and effective management of HR data across the organisation. This role supports HR operations by maintaining HR systems, producing high-quality reports, ensuring compliance with data governance standards, and enabling informed people‑related decision making. The post holder will work with HR Services and work closely with Payroll and other internal stakeholders to support a seamless employee experience.
Person Specification - Essential
- Experience working in a driven administrative system.
- Strong attention to detail and commitment to data accuracy.
- Proficient in Excel and other data‑orientated tools (eg pivot tables, formulas, lookups).
- Strong organisational skills with the ability to prioritise and manage multiple deadlines.
- Understanding of data protection principles, including GDPR.
- Excellent communication skills and the ability to work collaboratively with diverse stakeholders.
Person Specification - Desirable
- Experience with Dayforce.
- Analytical or reporting experience using Power BI.
- Previous experience working in a HR shared service or data‑focused HR role.
- Knowledge of HR Processes and employment lifecycle activities.
- Experience working within HR or Payroll teams.
Accountabilities
HR Data Management
- Maintain and update employee records across HR systems, ensuring accuracy and compliance with data protection requirements.
- Perform regular data audits to identify and correct inconsistencies or gaps.
- Support system updates and configuration changes.
Reporting & Analytics
- Produce scheduled and ad‑hoc HR reports, dashboards and metrics for HR leadership, managers and other stakeholders.
- Assist in providing data for key organisational processes.
- Analyse people data to identify trends, risks and opportunities for improvement.
Compliance & Data Governance
- Ensure all HR data is managed in line with GDPR, organisational policies, and record retention standards.
- Support internal audits and external reporting requirements.
- Contribute to improvements in HR data governance and quality assurance processes.
System Support
- Act as a first point of contact for HR system queries, troubleshooting issues and liaising with system providers or IT when needed.
- Support the development of guidance materials, FAWs and training resources for system users.
- Assist with testing new system functionalities, upgrades and enhancements.
General HR Support
- Work collaboratively within the HR Services team to ensure smooth delivery of HR processes such as onboarding, contractual changes and leavers.
- Provide administrative support for cyclical HR activities including performance reviews, reporting cycles and statutory returns.
- Contribute to ongoing process improvements to enhance efficiency and user experience.
HR Data Coordinator, Baxters - Fochabers employer: DYW (Developing the Young Workforce) Moray
Contact Detail:
DYW (Developing the Young Workforce) Moray Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Data Coordinator, Baxters - Fochabers
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Baxters or in HR roles. A friendly chat can open doors and give you insider info on the company culture.
✨Tip Number 2
Prepare for the interview by brushing up on your Excel skills and data management knowledge. Be ready to showcase how you've handled HR data in the past and how you can contribute to their team.
✨Tip Number 3
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance of getting noticed. We love seeing candidates who take the initiative to engage directly with us!
We think you need these skills to ace HR Data Coordinator, Baxters - Fochabers
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Data Coordinator role. Highlight your experience with data management, Excel skills, and any relevant HR knowledge. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we're looking for. Keep it concise but impactful!
Showcase Your Attention to Detail: Since this role requires strong attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at DYW (Developing the Young Workforce) Moray
✨Know Your Data
Make sure you brush up on your knowledge of HR data management and compliance, especially GDPR. Be ready to discuss how you've maintained data accuracy in previous roles and any tools you've used, like Excel or Power BI.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. Think of situations where your meticulousness made a difference, whether it was catching an error in a report or ensuring compliance with data governance standards.
✨Communicate Effectively
Since the role involves working with diverse stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you've collaborated with teams in the past and how you handle communication challenges.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific HR data scenarios. Think about potential issues you might face, like data inconsistencies, and prepare your approach to resolving them while maintaining compliance.