At a Glance
- Tasks: Support our team with admin tasks and develop your skills in a dynamic environment.
- Company: Join A&F Grant Ltd, a supportive company in Ballindalloch.
- Benefits: Earn £13 per hour with flexible part-time hours up to 25 per week.
- Other info: Perfect for students looking to balance work and studies!
- Why this job: Gain valuable experience while working in a friendly and collaborative team.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 27360 - 36480 € per year.
To support our work, we are recruiting for the role of Administrative Assistant at A&F Grant Ltd in Ballindalloch.
Salary: £13ph
Duration: Part Time, Permanent
Working hours: Flexible working hours, up to 25 hours per week (3 to 5 days per week, depending on the candidate).
Location: Ballindalloch
A&F Grant Ltd is looking for a Part-Time Administrative Assistant to join our team based in Ballindalloch near Aberlour. The ideal candidate will have excellent communication skills, a good eye for detail, and be highly organised.
The Administrative Assistant will be required to work in various areas within the organisation to develop skills, knowledge, and experience in all aspects of administration. This will be via on-the-job training. The post holder will be expected to efficiently undertake basic administration and clerical duties, which may include the following:
- Be the first point of contact for answering and directing calls or taking detailed messages.
- Perform data entry, data extraction, scanning, photocopying, filing, and typing as directed.
- Handle daily internal and external post and emails.
- Support the team in maintaining accurate, timely, and legible records.
- Assist with inquiries both in-person and over the phone.
- Provide reception cover, ensuring all visitors sign in.
- Maintain filing systems in accordance with company policies and procedures.
- Collate information for reports and send relevant documents to customers.
- Input weight ticket orders into Mandata/AX, verify delivered orders, and scan necessary documents.
- Scan PODs and ensure accurate data entry.
- Record tank wash certificates in the database and file appropriately; produce transport planners with overdue tanks.
- Assist the Maintenance/Compliance Department as needed.
Key Skills & Attributes:
- Strong communication skills, both written and verbal.
- High attention to detail with the ability to maintain accuracy in data entry.
- Excellent organisational and time-management skills.
- Ability to work flexibly and be a supportive team member.
- Proficient in Microsoft Office (Word, Excel, Outlook) and other office systems.
- Experience in administrative support roles is a plus.
Application Questions:
- Do you have any experience with Microsoft Office Applications (Word, Excel, Outlook), etc.?
- Can you reliably commute to our offices in Ballindalloch near Aberlour?
Administrative Assistant, A&F Grant Ltd - Ballindalloch employer: DYW (Developing the Young Workforce) Moray
A&F Grant Ltd is an excellent employer that values flexibility and employee development, offering a part-time Administrative Assistant role in the picturesque location of Ballindalloch. With a supportive work culture, on-the-job training, and opportunities to enhance your skills across various administrative functions, this position is ideal for those seeking meaningful employment in a community-focused environment. Join us to contribute to our mission of helping young people in Moray while enjoying a balanced work-life schedule.
Contact Detail:
DYW (Developing the Young Workforce) Moray Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant, A&F Grant Ltd - Ballindalloch
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on A&F Grant Ltd. Understand their values and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on showcasing your communication skills and attention to detail, as these are key for the Administrative Assistant role.
✨Tip Number 3
Dress the part! Even if the office vibe is casual, looking smart and professional can make a great first impression. It shows that you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Administrative Assistant, A&F Grant Ltd - Ballindalloch
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your communication skills, attention to detail, and any relevant experience with Microsoft Office. We want to see how you fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in the role and how your skills align with what we're looking for. Keep it friendly and professional – we love a personal touch!
Be Clear and Concise:When filling out your application, be clear and concise. We appreciate straightforward answers that get to the point. Remember, we’re looking for someone organised, so show us you can communicate effectively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re tech-savvy, which is a bonus for an admin position!
How to prepare for a job interview at DYW (Developing the Young Workforce) Moray
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of Microsoft Office applications like Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles or projects, as this will show your potential employer that you're prepared and capable.
✨Show Off Your Communication Skills
Since strong communication is key for this role, think of examples where you've effectively communicated with others, whether in person or over the phone. Practise articulating these experiences clearly, so you can demonstrate your ability to be the first point of contact and handle inquiries smoothly.
✨Be Organised and Detail-Oriented
Prepare to showcase your organisational skills by bringing a well-structured portfolio of your past work or relevant documents. Highlight any experience you have with data entry or maintaining records, as attention to detail is crucial for this position.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture or the team you'll be working with. This shows your genuine interest in the role and helps you determine if it's the right fit for you.
