Personal Assistant

Personal Assistant to Communications Director

Contract: 3-6 month with the potential of going Perm.

Start Date: 1st September (Interviews lined up for the W/C 24th August if possible)

Location: London, UK (based onsite 5 days a week)

Client: Dyson

About the role

This role will be responsible for providing a high-level administrative support and wider planning support to the Global Communications Director and their team. A successful candidate will have excellent problem solving and organizational skills with the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for senior leaders in the team. This will be an active and challenging role that requires a forward thinking and proactive individual to provide professional, administrative and project support. The role is based in our Press Office in London and will require someone to be onsite 5 days a week. There is also a requirement for travel to Malmesbury, Wiltshire, based on business need.

PA responsibilities

• Diary management and coordination: Schedule and manage appointments, meetings, and calls. Manage all incoming meeting requests. Coordinate calendars, book meeting rooms, send invites, and ensure there are no conflicts in scheduling.
• Administrative support: Manage expenses claims, organize travel arrangements, itineraries, visa requirements etc. Book transport, hotels, cars, and plan travel schedules, including creating detailed itineraries and handling changes or cancellations.
• Assist with event planning and coordination
• Organize logistics for events and large meetings; send invitations, book rooms, venues, arrange catering (when applicable), and follow up with attendees.
• Prepare reports, dashboards, and presentations - Compile, draft and format documents; recording and communicating minutes and actions from meetings where required (sometimes at short notice).

Team Support

• Front of House, Stakeholder Management & Communication: Support and manage projects, events and visits - ensuring our visitors are well looked after. Be the welcoming face of Dyson in the space. Support communications activity ensuring regular and positive communication with key stakeholders within the space and the wider Dyson community.
• Office Meetings: Support large or VIP office meetings - set up spaces, manage access, and handle food and drinks orders.
• Provide BAU and project activities with administrative support - supplier management and raising POs, event coordination, and liaising with other business functions.
• Setting up suppliers and ensuring the prompt payment of including liaison with the accounts team.
• Undertake additional responsibilities to meet business requirements.

About you

• Experience as a PA/Administrator in a fast-paced environment.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel, OneNote) and MS Teams.
• Effective communicator at all business levels.
• Team player, approachable, hands-on and a positive attitude.
• Quick to adapt to changing priorities and urgent needs.
• High attention to detail.
• Handles confidential matters sensitively and diplomatically.
• Strong verbal and written communication skills.
• Confident in decision-making and task prioritisation.
• Proactive, self-motivated and conscientious.
• Shows initiative and suggests process improvements.

Benefits

At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most.

Working policy

At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement.